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Office Manager

National Association of Fire Equipment Distributors

Details

Posted: 20-Jan-26

Location: Downtown Chicago

Type: Full Time

Salary: $60k-$65k

Categories:

Administrative, Clerical, Support

Our Office Manager provides precise bookkeeping, accounts payable/receivable management, invoicing, and essential office administration. With experience in leading accounting platforms and a commitment to data security, this role ensures accurate financial records, timely invoicing, and seamless daily operations—empowering your business to focus on growth.

Must be able to demonstrate good communication skills. Must be familiar with accounting, bookkeeping, operating statements, and balance sheets. Must be able to maintain corporate confidentiality. Knowledge of computers and management information systems is desirable.

Must be alert and resourceful. Must be an effective organizer and pay close attention to detail. Must have the ability to work with and adapt to all kinds of people. Must exhibit patience and perseverance.

Organize and maintain the financial and corporate records for association.
Coordinate the gathering of signatures for and prepare all corporate resolutions, legal documents, tax forms, census information and related material required for the organization.
Manage all bookkeeping functions. This would include:

Preparing and processing of all checks
Preparing and processing payroll
Depositing all revenues for the association
Preparing and processing bills and invoices for payment.
Managing the accounts receivable files and insuring that all accounts are cleared within a reasonable time

Maintain the inventories of office supplies and related expendables.

Sort and distribute incoming mail.
Primary phone coverage

Manage the arrangements for deliveries of materials to and/or from office; keep abreast of current messenger, UPS, express, and US Postal Service rates, services and regulations.
Communicate with the building management for any problems arising from cleanliness, comfort, safety, or security of leased office space.
Responsible for maintenance of all office hardware and equipment.
Assist the Membership Manager in the preparation and mailing of annual dues invoices and follow-up mailings; ensure that office records show when dues have been processed.
Assist with the processing of new member applications.
Annual Conference responsibilities:

Oversee the processing of all registrations
Update and maintain all registration records and counts
Supervise the onsite activities of the registration
Oversee the preparation of registration packets, badges, and other delegate materials

May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required.

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About National Association of Fire Equipment Distributors

The National Association of Fire Equipment Distributors is national organization that represents approximately 1000 distributor companies that sell and service fire equipment for commercial and industrial businesses. NAFED's mission is to continuously improve the economic environment, business performance and technical competence of the fire protection industry.

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