Conference Manager - Federation of American Societies for Experimental Biology (FASEB)
Federation of American Societies for Experimental Biology (FASEB)
Application
Details
Posted: 08-Oct-24
Location: Rockville, Maryland
Type: Full Time
Salary: $85,000-$90,000
Categories:
Meetings/Expositions/Events
Preferred Education:
4 Year Degree
Position Title: Conference Manager Status: Full-time, Exempt status Reports to: Chief Strategic Operations Officer Department: Office of Scientific Meetings and Conferences Date: October 8th, 2024 Location: Rockville, Maryland (To be considered, applicants should live in the D.C. metro area)
Founded in 1912, the Federation of American Societies for Experimental Biology (FASEB) is the nation’s largest coalition of biomedical researchers, representing 22 scientific societies and over 110,000 individual researchers from around the world. FASEB is now recognized as the voice of advocacy for biological and biomedical research scientists.
Primary Function
Manages assigned FASEB’s in-person and online conferences, a portfolio of 100+ in-person and virtual conferences spread across two-year periods; conference attendance ranges from 100-300 attendee; is responsible for the planning, execution, and reconciliation of conferences to include budgeting, event logistics, program, website etc. Collaborates closely with internal and external stakeholders to ensure success of each conference. For a detailed job description, please visit: www.faseb.org/careers
Skills & Qualifications
Bachelor's Degree preferred or equivalent combination of education and experience
4 or more years of meeting planning experience
CMP, CMM certification required
Contract negotiation, project planning, and budgeting experience required
Strong verbal and written communication, proofreading and English grammar skills required
Strong organizational, attention to detail, interpersonal, multi-tasking, customer service skills required
Must be diplomatic since you will be working with organizers outside of the organization
MS Office Suite, Adobe, Cvent, Zoom and conference Application Management
Must be able to retain composure in stressful situations and think on your feet in unexpected situations
Must be able to meet deadlines
This position requires sitting (80%), standing (5%), and walking (15%). Additional physical requirements are as follows:
Occasionally requires lifting materials of approximately 20-30 lbs.
Requires computer work involving extensive use of keyboard, mouse and monitor.
Working long hours sitting, standing, walking onsite at conferences.
Work Environment/Conditions:
Dayshift hours primarily.
Travel (up to 20-25%) and other work-related assignments after hours or on weekends are expected intermittently.
This is a demanding position requiring the ability to multi-task for multiple stakeholders; constantly shifting priorities based on stakeholder/event needs and changes; motivating and prompting teams to follow through with timely delivery of projects; adhering to timelines and meeting project deadlines. Ability to maintain project deadlines under various working environments when traveling is expected.
Location
This position is in Rockville, Maryland, and is walking distance to the Metro and on major bus lines. Currently, FASEB has a remote-first policy in place, and while our office is open, many staff are working remotely, but work from the office when required. (To be considered, applicants should live in the D.C. metro area.)
To Apply:
To see a detailed job description and to apply, please visit www.faseb.org/careers. For full consideration, please submit a resume and cover letter. A cover letter must be included in order to be considered. Applications will be considered on a rolling basis and the position will remain open until filled.
If an accommodation is needed to complete the application process, please contact FASEB’s Human Resources Department at resumes@faseb.org.
To learn more about FASEB, please visit https://www.faseb.org/careers
FASEB is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills & Qualifications
Bachelor's Degree preferred or equivalent combination of education and experience
4 or more years of meeting planning experience
CMP, CMM certification required
Contract negotiation, project planning, and budgeting experience required
Strong verbal and written communication, proofreading and English grammar skills required
Strong organizational, attention to detail, interpersonal, multi-tasking, customer service skills required
Must be diplomatic since you will be working with organizers outside of the organization
MS Office Suite, Adobe, Cvent, Zoom and conference Application Management
Must be able to retain composure in stressful situations and think on your feet in unexpected situations
About Federation of American Societies for Experimental Biology (FASEB)
Founded in 1912, FASEB began with a small group of dedicated scientists, from three independent organizations, who wanted to provide a forum for educational meetings, develop publications, and disseminate results of biological research. Now the nation’s largest biomedical coalition, FASEB is the recognized collective policy voice of biological and biomedical researchers.
Building on more than a century of service to the life sciences community, FASEB represents 26 scientific societies and more than 110,000 researchers worldwide, hosts an array of scientific conferences and events each year; works to ensure a diverse and representative workforce in the biological and biomedical sciences; and partners with affiliate organizations to advance awareness of biological and biomedical research.