The pay for this position ranges from $30 - $32.25 per hour based on experience and qualifications.
AIHA offers comprehensive health, dental, and vision benefits with the majority funded by the organization. We also offer a 401(k) match and discretionary contribution, FSA or HSA, Life and AD&D, STD, LTD, flexible scheduling, and paid: holiday, personal, sick, and vacation leave. AIHA believes in developing our employees, so we provide professional development opportunities (internally and externally) and tuition reimbursement.
4 Year Degree
Telecommuting is allowed.
Internal Number: AH163
About the Role The HR Associate’s primary responsibility is assisting in the management of AIHA’s human resources needs in coordination with the finance department, IT department, and COO. It requires a proactive, detail-oriented person who is familiar with many areas of HR. This position will report to the Chief Operating Officer.
Essential Duties and Responsibilities
Employee Relations (approximately 40% of effort)
Works with the internal Workplace Team on various initiatives.
Coordinates internal events.
Initiates and processes Personnel Action Forms (PAF) within HRIS, currently Paycom, for position changes, promotions, pay changes, etc.
Assists with the identification and monitoring of the organization’s culture so that it supports AIHA’s strategic plan and promotes employee satisfaction.
Communicates HR policies and procedures to staff.
Support performance management processes
Prepare periodic reports to track strategic goals.
Assists with the company wage and salary structure, pay policies, and annual salary reviews.
Assists with competitive market research to establish pay practices and update pay bands.
Provides recommendations to COO for improvements and adjustments to policies and procedures.
Payroll Administration (approximately 25% of effort)
Processes biweekly payroll and related tasks, including timekeeping, deductions, and leave accruals.
Processes biweekly 401(k) contributions.
Reconciles vendor invoices against benefit deductions.
Working with Finance staff, calculates and provides allocation reports.
Benefits Administration (approximately 25% of effort)
In coordination with external broker,
Administers benefit plans, including enrollments, changes, and terminations.
Oversee and manage annual open enrollment.
Coordinates development and delivery of information to/from providers.
Leads the development of benefit orientations and other benefit training.
Works with COO on annual 401(k) discretionary contribution, nondiscrimination testing, and 5500 filing.
Performs routine administrative updates with various benefit vendors.
Monitors leaves of absence, FMLA, STD, and other forms of leave.
Recommends benefit improvements and adjustments to benefits approach.
Talent Acquisition (approximately 10% of effort)
Supports the recruitment process by coordinating interviews, conducting reference checks, and communicating with applicants.
Assist with phone screening applicants.
Coordinates and manages employee onboarding and offboarding
Contribute to the development of department goals, objectives, and systems
Manage the development and maintenance of the Intranet
Maintains Payroll and HR files and other related employee documents.
Additional duties and projects as necessary.
Qualifications Education & Experience
3 – 4 years of related experience, Bachelors in related area preferred
At least 3 years of HR generalist experience that includes talent management, payroll, and benefits administration.
Working knowledge and understanding of HIPAA, FMLA, ADA, IRS Section 125.
Familiarity with applicable payroll, employment, leave, and benefit laws for an employer with employees in Washington, DC, Maryland, and Virginia.
Working experience with Excel.
Working experience utilizing and/or administering Paycom HRIS
To Truly Excel, You Will Have:
Have exceptional attention to detail
Take initiative and self-manage on day-to-day functions
Strong customer service and interpersonal skills
Strong organizational skills, follow-through, and the ability to multi-task
Be a quick learner who isn’t afraid of technology
Travel Travel is not anticipated for this role.
Schedule, Remote Work, & Residency Requirement This is a hybrid role. It is anticipated to be in-office one day per week and may be remote the other days of the week. From time to time, staff are required to come into the office based on business needs, generally one time per month; however, it may be more frequent.
Based on our business set-up and to maximize remote work opportunities, AIHA only employs individuals who live in Washington, DC, Maryland, or Virginia. AIHA does not cover the costs associated with relocating.
AIHA is the association for scientists and professionals committed to preserving and ensuring occupational and environmental health and safety (OEHS) in the workplace and community. Founded in 1939, we support our members and our expertise, networks, comprehensive education programs, and other products and services that help them maintain the highest professional and competency standards. More than half of AIHA’s nearly 8,500 members are Certified Industrial Hygienists (CIH), and many hold other professional designations. AIHA serves as a resource for those employed across the public and private sectors and the communities in which they work.