Salary is based upon the successful candidate’s experience. This position is based in Washington, D.C. and AAPA has a hybrid work model, with paid travel as necessary.
The American Association of Port Authorities (AAPA), a Washington, DC trade association, which serves as the meeting place- and voice of the Western Hemisphere seaports, is seeking an Executive and Operations Assistant
The Executive & Ops Assistant will report to the CEO; while working across the heads of three departments, a Board of Directors; vendors; and external clients (“members”) and stakeholders.
Front and back office functions,
Managing a company-wide calendar,
Arranging CEO travel and meetings,
Overseeing high-level project delegation and timelines, especially those that involve multiple departments,
Managing- and liaising with third-party vendors such as for IT and outsourced HR functions,
Liaising with office landlord, and
She/he will coordinate and delegate tasks from leadership to appropriate team members.
This is a service-oriented role requiring a significant amount of cross-functional teamwork, attention to detail, effective communication, and understanding of executive functions. The successful candidate will have experience working with VP, Director, and C-level Executives.
The baseline expectation for this position is 3-5 business days per week in the office near Capitol Hill, depending on the company calendar, with the average being 3-4 days per week in the office.
AAPA offers competitive salaries with excellent benefits, including:
AAPA paid medical/dental/vision/life insurance
Flexible Spending Accounts
401(k) Retirement accounts
EAP (Employee Assistance Program)
If you are interested in the position, please send a cover letter with salary requirements and resume via e-mail, referencing “Executive and Ops Assistant” in the subject line, to Cary Davis email@example.com for confidential consideration. If you require accommodations to apply for this position, contact AAPA Human Resources via email firstname.lastname@example.org.
Bachelor's degree required
4+ years of senior administrative support experience
Advanced proficiency in Microsoft Office, Outlook, and virtual meeting software (Zoom, Teams)
Excellent customer service and interpersonal skills and ability to work with a variety of constituents, including high-level policy officials, leadership of member organizations, contractors, employees, and other parties.
Attention to detail and exceptional organizational skills.
Ability to work as an individual or part of a team based on the needs of each event, program, or project.
The American Association of Port Authorities is the unified voice of the seaport industry in the Americas, representing more than 130 public port authorities in the U.S., Canada, the Caribbean and Latin America. For more than a century, AAPA membership has empowered port authorities and their maritime industry partners to serve global customers and create economic and social value for their communities. Our events, resources and partnerships connect, inform and unify seaport leaders and maritime professionals who deliver prosperity around the western hemisphere. For its U.S. members, AAPA provides compelling advocacy and effective public outreach to influence seaports’ most urgent public policy issues. Today, AAPA continues to promote the common interests of the port community, and provides critical industry leadership on security, trade, transportation, infrastructure, environmental and other issues related to port development and operations.