Career Center

Overview 

The Events and Meetings Manager executes and manages all CAPA CME conferences, CME courses, and non-CME events, from planning to execution to on-site logistics. 

Duties and Responsibilities 

• Manage and/or assist with member meetings and events, including event marketing, distribution, registration, exhibitor relations, on-site set-up and logistics support. 
• Provide excellent customer service to members on the phone, in-person, and all communications 
• Confirm and liaise with speakers, venues and all vendors connected to assigned events 

• Coordinate and monitor conference and event timelines to ensure deadlines are met 
• Liaise with partner organizations or companies in collaborative events 
• Assist in creating and editing promotional and marketing materials with Marketing Manager or Executive Director 
• In collaboration with the Membership Relations Coordinator or other staff, manage event registration to compile accurate registration/attendee data 
• Aggregate meeting/event evaluation data 
• Assist in maintaining the CAPA website 
• Maintain accurate records, information and data on all meetings and events for future reference 
• Assist the Executive Director, as necessary, including maintenance of technology/equipment, fielding phone calls, and drafting and sending correspondence on their behalf 
• Perform or assist other miscellaneous duties as assigned by the Executive Director 

Must have:

• a minimum of 1-2 years of professional work experience in meeting/event planning or project management.
• an undergraduate degree
• strong organizational skills
• a strong work ethic and willingness to learn
• comfort or desire to work remotely

Preferred:

• Live in or desire to move to California
• Some experience with databases, association management systems, or learning management systems (or a comfort level with learning and being trained)