Details
Posted: 28-Jul-22
Location: Washington, D.C.
Type: Full Time
Categories:
Meetings/Expositions/Events
SmithBucklin
Category: Event Management
Location: Washington, D.C.
Smithbucklin, the leading Association Management Company, is looking for a Trade Show Coordinator to join the Event Services team in Chicago or Washington, DC. Our Event Services unit provides meeting, convention, event, trade show and sponsorship management worldwide through the expertise of our meeting professionals, who manage every facet and detail of our client organizations' events. Trade Show Coordinators are responsible for supporting all client trade show and sponsorship fulfillment needs. This position will play a critical role in developing creative and strategic event solutions for several of our client shows and providing show logistics and sponsorship fulfillment services in a multi-tasking environment.
What You Will Do
- Assist and contribute to the planning of trade shows; to include but not limited to pre-planning, site sourcing and selection, supplier coordination, onsite execution and post event wrap-up for large, mid-size and small-scale shows
- Sponsorship package fulfillment and tracking; to include creation, collection and fulfillment of sponsor benefits
- Develop and maintain relationships with exhibitors and sponsors
- Manage project plans, contracts and agreements and ensure consistent communication with clients regarding show updates, project milestones and deliverables
- Counsel clients on industry best practices and contribute innovative and effective ideas to client strategic planning and process analysis
- Manage accuracy and efficiency in financial reconciliation of the show and sponsorship programs
- Prepare dashboard and post show reports
- Facilitate continuous communication between other Smithbucklin units, clients and exhibitors/sponsors, attendees and suppliers to meet the needs of client organizations
- Manage general contractor and security provider specifications and requirements
- Oversee and manage entry-level staff
- Travel and work overtime as needed to attend events and client meetings (may include weekends)
- Assist with planning responsibilities for multiple clients and meetings concurrently
- Contribute to overall team success by identifying problems and proactively seeking out methods to improve self-performance and/or efficiency of an operation or task
This Role Might Be for You If…
- You thrive in a fast-paced environment that offers customized career growth
- You are excited by the opportunity to partner with multiple clients, often representing varied industries
- You believe in the value of teamwork and take pride in working for a clear industry leader
- You have a knack for translating complex requirements into executable plans that are in budget and deliver on the client vision
- You are highly detail oriented and exhibit the ability to coordinate several projects simultaneously
- You possess excellent communication and problem-solving skills to resolve situations in a professional and calm manner
- You have the ability to lift 40 pounds
- You have the ability to travel between 20-30% of the year, with a willingness to travel outside of the geographic area as needed for events
Basic Qualifications
- Bachelor's degree from an accredited four-year institution or equivalent experience
- 3-6 years total professional experience in a related industry
Preferred Qualifications
- Knowledge of meeting and trade show industry terminology and comprehensive knowledge of meeting planning, tradeshow and sponsorship processes
- Experience managing multiple clients simultaneously
- Association experience a plus
- Familiarity with venues, facilities, convention centers and convention city packages throughout the country
- Project management experience to include meeting deadlines on time and on budget
- Experience and comfort around financial management processes, to include budgeting practices
- Experience with international meetings and tradeshows is a plus
- Experience with Exhibit Management software, is a plus
- Experience with Salesforce and/or other CRMs is a plus
- Proficiency with basic computer programming, including the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Where Do You Fit?
Whether you are just beginning your career or are a mid- or senior-level professional, working at Smithbucklin will offer you countless opportunities to develop transferrable skills, acquire meaningful knowledge and gain rich experiences at an accelerated pace. By working collaboratively with smart, ambitious, multi-talented, genuine and hardworking colleagues, you will build meaningful, deep and enduring relationships that will serve you well throughout your career, regardless of your chosen path. In addition, as a 100 percent employee-owned company, Smithbucklin offers all of our people – regardless of position or compensation – an equal chance to experience the fulfillment and reap the benefits of ownership. As owners, our employees control the destiny of Smithbucklin and are unified in the goal of building a great, enduring company.
Equal Employment Opportunity
At Smithbucklin, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation based on position.
Apply Here
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