The Southern HIV Impact Fund (SHIF) is a grantmaking program serving community-based organizations (CBOs) located in nine Southern states (Alabama, Florida, Georgia, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, Texas).
Provide substantive program and administrative support & coordination within the Southern HIV Impact Fund.
Associate degree or three years of relevant experience
A certificate in program management (optional)
Minimum of one-year administrative experience required.
Preferred experience of living in the South and a working knowledge of the Southern landscape
A knowledge or framework of the injustices in healthcare
General Program & Administrative Coordination
Provide general administrative and programmatic support across the Southern HIV Impact Fund including administrative support, logistics coordination, data management, communications, and recordkeeping.
Coordination of administrative processes relating to grants management.
Coordination of data entry and reporting with the organization’s grants management system.
Facilitate the fund's disbursement processes including check requests, ACH payments, agreements/correspondence, distribution to grantees, and record keeping.
Provide informational materials to potential applicants, reviewer committee teams, and funded organizations.
Schedule and manage programmatic deadlines.
Coordinate webinars and training for information dissemination.
Track literature, statistics, conference information, and abstract submission, grant opportunities, and other resource information.
Assist with program planning and developing/gathering programmatic content for funding proposals and donor reports.
Provide administrative and coordination support for the planning and implementation of national meetings and site visits.
Field inquiries regarding grant guidelines, reporting deadlines, and program requirements.
Reconcile credit card and cash expenses for relevant program staff, and provide additional support to program staff as needed.
The position requires a highly organized, detail-oriented individual with demonstrated ability to provide coordination to national programs.
Individuals must be self-motivated, critical thinkers.
Must be able to work in a fast-paced environment and work independently as well as as a member of a team.
Qualified individuals should understand the balance and challenges between national program management and local community implementation.
Demonstrated proficiency in Microsoft Office Suite (including Teams) is required.
Experience with web-based grants management systems (i.e., Salesforce) is preferred.
AIDS United is a non-profit organization that works to end the HIV epidemic in the United States through strategic grantmaking, technical assistance and capacity building services, policy and advocacy. AIDS United’s Public Policy Council (PPC) of 53 HIV service organizations, national and regional coalitions is the largest and longest-running community-based HIV domestic policy coalition in the country. AIDS United additionally represents more than 200 grantee and subgrantee organizations serving people living with and vulnerable to HIV throughout the United States.