ACCP is seeking a motivated, self-starter as a part-time Membership & Engagement Coordinator, full-time opportunity is an option for a candidate willing to learn additional skills and serve in the capacity to assist on other projects. ACCP is a fast-paced work environment located in Ashburn/Dulles, VA and offers a hybrid work model with the expectation of an agreed upon number of days being worked in the Executive Office. The Membership & Engagement Coordinator serves as the primary contact to effectively communicate to engage new and existing Members to maintain and grow the membership of the society. This includes managing membership applications and materials, managing profile data in the iMIS Association Management System (AMS), managing the annual dues renewal and supporting other membership activities as required to support the Strategic Plan or as noted below. ACCP is a small staff in a fast-paced environment. Strong communications, customer service and relationship-building skills are required. Must be able to take guidance and work closely with Staff to maintain consistency in record keeping and speak in “the voice” of the society. Fresh ideas are welcome and attention to detail is a must!
Receive training and become proficient in the use of the iMIS AMS to perform required duties and support the needs of the membership.
Monitor daily the creation of new profiles in the AMS, contact new profiles about membership and other opportunities, curate the data within the profiles based on ACCP standards and maintain documentation for the historical record and for the purpose of reporting to leadership.
For all New Members, reinstating Members and upgrades or changes, obtain the required application materials and complete/maintain the New Member spreadsheet for the historical record and for the purpose of reporting to the Credentials Committee and leadership.
Manage the ACCP New Ambassador Program, matching Ambassadors to New Members and engaging with them to meet their needs, keeping documentation for reporting to leadership.
Prepare and implement dues renewals, including email and postal mail notifications, follow up by phone, etc and document payments within the spreadsheet used for the audit file, plus maintain the required audit documentation for the annual audit and historical record.
Actively participate in elements of planning and supporting the Annual Meeting.
Support the Membership Committee and Executive Director to develop new promotional membership plans and materials.
Support the Membership and Credentials Committees, as required, by coordinating meetings and conference calls and transcribing minutes for the historical record.
Support committees and Staff in achieving the goals of the Strategic Plan.
Attend the Annual Meeting and also Board meetings in February, May and September.
Seek new, efficient ways to support Staff and its efforts to support ACCP activities.
Assist in documenting organizational materials and updating Policies & Procedures, as required.
Promote good will by representing ACCP at the Annual Meeting and other public-facing or Member-facing events.
Other assigned duties, as required, to support achieving society goals.
Undergraduate degree and minimum of three (3) years of experience in supporting the needs of a membership-based society, preferably including membership activities.
Experience with web-based iMIS AMS platform preferred, but at a minimum, solid experience in AMS management is necessary.
Strong skills in building and maintaining relationships.
Excellent written and verbal communications.
Strong organizational and record keeping skills.
Must have the ability to work effectively with others and assist others at critical points in the work flow.
Proficient in Microsoft Office Suite, including Word, Excel and PowerPoint.
Must be comfortable learning new software and systems as required.
A clean background check is required to be eligible for hire.
Become a part of a leading membership society dedicated to providing continuing education to professionals spanning the breadth of research and drug development to patient care. American College of Clinical Pharmacology (ACCP) is a 501( c )3 non-profit professional membership organization headquartered in Ashburn, VA. Founded in 1969, ACCP membership is comprised of a full spectrum of clinical pharmacology professionals from academia, industry, government and clinical settings who span the scope from research and drug development to patient-related care and who remain dedicated to advancing clinical pharmacology with the ultimate goal of enhancing patient care.