FCCS Conferences are known for delivering an exceptional educational and learning experience for the Farm Credit System to further develop individuals and teams in their pursuit to increase their professional skillsets and knowledge. To deliver a well-executed event, we are seeking an individual that uses independent and sound judgment in managing assigned conferences and events, to provide value and positive experience professionally, efficiently, and effectively to attendees, while enhancing net revenues to FCCS through expense management. The Meeting Manager works with internal and external clients throughout the conference planning cycle to ensure a first-class experience. This role reports to the VP of Event Management.
Salary range for this position is $55,000-$82,000 annually.
Responsible for sourcing, contracting, and managing logistical arrangements for assigned events.
Assures quality expectations are met in the identification and recommendation of conference locations.
Works with business unit owners to identify needs of the assigned events; provides recommendations, adjustments, advice as needed to insure successful implementation of event logistics.
Oversees meeting details with appropriate staff members, including room set-up, catering, room block management, audio visual, accommodations, speaker, and staff housing,
Independently conducts, site visits for assigned In the absence of site visits, employs site feasibility assessment, evaluation and selection that comply with FCCS brand and established budget parameters to recommend best-choice locations for assigned events.
Develops RFP’s and manages vendor selection for assigned meetings, establishes, and maintains vendor relationships and negotiates vendor, supplier and facility contracts as Manages conference financial expense outcome, housing blocks, event details, identifies and secures vendors.
Prepares menu planner and AV expense budget for assigned programs and events. Informs SME of any increases that would affect their program budget.
Responsible for contract negotiations including review, interpretation, and fulfillment of binding contract clauses.
Independently manages all facets project work is completed according to priority requirements. If deadlines cannot be met, contacts Supervisor to get additional support.
Handles assigned aspects of planning and executing virtual and/or hybrid programs coordinating or managing event day production including troubleshooting technology, managing breakout rooms and virtual waiting rooms.
Responsible for collecting and maintain information on registration, schedule and program into Cvent for assigned events.
Provides event information/content for the appropriate sections to marketing team for website, regularly provide updates and event information to ensure event information is posted in a timely manner.
Handles shipment of program materials, orders shipping of in-house AV and Computer equipment in a timely fashion, orders supplies.
Prepares, sends, and distributes evaluations for assigned Conferences.
Monitors project activity to assure priority matters are brought to the attention of appropriate staff.
Bachelor's degree or equivalent training, plus a minimum of 5 years of progressive Meeting/Conference experience required.
Management/Event Planning experience in the corporate, non-profit association field or hospitality industry required.
Requires experience and proficiency in site research, hotel and vendor contract terms and conditions, contract negotiations, food and beverage, audiovisual equipment,
Experience in a variety of collaborative applications, such as Zoom, Cvent Virtual Attendee Hub or other virtual delivery platforms desired.
Strong knowledge of Microsoft Office to include Excel, Word, PowerPoint, Outlook required.
Certified Meeting Professional (CMP) designation preferred, but not required.
Must be proactive and resourceful—a creative problem-solver with strong organizational, time management and planning skills and be able to successfully manage multiple projects in a fast-paced environment.
Strict attention to detail; work well under pressure while meeting tight deadlines and adjust to changing priorities.
Self-driven individual with proven ability to establish strong working relationships with internal and external teams and enjoy working in a team environment but also have the ability to work independently.
Strong digital literacy with experience or a demonstrated ability to learn, adapt and implement new technology.
Experience with Cvent, Crowd Compass, event software desired.
Must demonstrate strong verbal and written communication skills for working with employees at all levels of the company.
Overnight travel as required (15-25%) to perform site investigations and onsite meeting management responsibilities.
Extra hours are sometimes essential to meet deadlines and manage onsite logistics of events which may include working non-traditional hours such as early mornings, evenings, and weekends.
JOIN OUR GROWING TEAM!
Annual Performance Bonuses
90% employer paid health insurance options
9-12 paid holidays annually
Generous paid vacation and sick time
Generous 401k matching and other benefits
Casual Dress Code
Collaborative and welcoming work environment
Interested candidates should email a cover letter, resume and salary requirements to email@example.com
FCCS is an equal opportunity employer (EOE).
FCCS may require job candidates to successfully complete a background check as a condition of employment.
An Overview of FCCS. Our Expertise. Our Services.
FCCS was created in 1975 to help clients enhance their organizations and optimize their operations. In the 45 years since, we have:
• Expanded our business and consulting services to address the increasingly dynamic challenges of the marketplace.
• Introduced leadership development, governance, and talent management programs that have earned strong praise from boards, executives, and human resource officers, alike.
• Addressed the financial and operational concerns our clients face at the most pragmatic levels with legal consulting services, strategic risk management, and collective buying power.
• Diversified our clients and programs, bringing growth, new energy, and insight to our organization.
Headquartered in the Denver Tech Center, with approximately 50 employees, FCCS is proud to serve a variety of clients across the U.S.
• Governance and Leadership Development
• Conferences, Programs, and Events for Professional Development
• Executive Coaching
• Thought Leadership and Professional Speakers
• Strategic Talent Management
• Merger, Acquisition and Corporate Finance Advisory
• Risk Management an...d Insurance Management
• Passkey Affinity Program
The unique blend of our expertise, services, programs, and conferences enables us to create enriching business solutions and help organizations to be more.