RESPONSIBILITIES

Committee Program Management

Monthly:

• Coordinate and administer meetings, webinars, and various activities of the Minorities Affairs Committee (MAC), the Women in Cell Biology Committee (WICB), the Committee for Postdocs and Students (COMPASS), the LGBTQ+ committees, and other ad hoc committees or taskforces.
• Ensure that committee-related web pages are kept current using WordPress.
• Answer/post all committee correspondence via email, Slack, and ASCB Online Community.
• Prepare minutes and correspondence for all meetings.
• Update iMIS (database).

Annual Meeting:

• Coordinate with committees to help organize meeting sessions, speaker logistics, traveling and lodging, and budgets.

• Work with ASCB staff on digital management of contracts (finance), speaker bios, session descriptions, handouts, etc.
• Compile award nomination packets in iMIS and distribute to the subcommittees, organize nomination calls, send notifications to nominators, winners, and non-winners; notify ASCB staff of awardees.
• Process reimbursements for all committee session speakers; travel awardees, committee members, grant participants, etc.

Grant Management

• Manage the application process for grant applications through ASCB portal; manage all correspondence with applicants to ensure compliance with ASCB and grant guidelines; send notification to winners, and non-winners (COMPASS Outreach/WICB Childcare/Travel awards).
• Maintain an updated database of grant participants for each grant program; maintain updated grant reports and evaluation reports.
• Research and secure event venues for offsite meetings for grant-related meetings; prepare BEOs, coordinate events services, food, travel, lodging for all participants, and ensure reimbursements.
• Coordinate all meetings; prepare minutes and correspondence for all meetings.
• Assist with marketing and grant reporting as needed.

Program Management

• Plan, schedule, and track project deliverables by maintaining project timelines and manage a clear project schedule while addressing issues, and scope change.
• Manage the set-up of the professional development webinar series and workshop; ensure webinars are properly posted in Zoom, posted on the website, and advertised with the communications team.
• Coordinate with various committees, speakers, and other stakeholders on different workshops and meetings.

REQUIRED SKILLS/ABILITIES:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong management and leadership skills.
• Ability to function well under pressure and on tight deadlines.
• Proficient with Microsoft Office Suite or related software.

BACKGROUND

• Bachelor’s degree required.
• At least three years of demonstrated project administrative experience.
• Comfortable with technology and able to learn new processes quickly.
• Demonstrates an interest in ASCB’s mission.

This position is currently a remote position. ASCB Headquarters is located in Rockville, MD, 20852.