Responsibilities:

35% Speaker Management

• Manages subject matter experts and speakers’ information
• Coordinates and communicates with speakers regarding invitations, confirmations, honorariums/reimbursements
• Manage various aspects of all educational activities including speaker management, ePosters, workshops, seminars, webinars, and table clinics

35% Course Logistics

• Organize, track, and support content management (print and electronic), writing and editing course copy to ensure accuracy and quality
• Assist the director of education with the coordination of program and speaker support for the annual conference
• Responsible for the ordering and organization of workshop materials prior to the courses and on-site
• Assist the director of education with scheduling, logistics coordination, materials distribution
• Coordinate and distribute course participant communications and surveys
• Lead staff member responsible for management of the District Meetings, including program structure, speaker management, and workshop logistics.
• Work with volunteers, marketing, membership and all constituents to implement education programs and resources administered
• Provide onsite support at Annual Conference, District meetings, and other in-person educational activities

10% Record keeping and Analytics

• Analyze course evaluations and historical Continuing Education (CE) data
• Manage learning library
• Work with Coordinator and attendees to maintain and report CE records.

20% General Administrative duties

• Act as liaison to MaxiCourses^® and coordinate AAID staff to ensure that all documentation is received and distributed to relevant teams (accounting, membership, and credentialing)
• Committee meeting support including reports, material distribution, and minutes
• Cover phone and front desk during for staff breaks or absences

Experience and Skills

• Bachelor’s degree required
• Three to five years’ experience preferred in an education setting
• Proficiency with Microsoft Office Suite
• Experience using a database and content management system, Salesforce and Nimble a plus
• Excellent time management, verbal, and written communication skills
• Ability to work independently and as part of a team
• Demonstrated ability to organize and manage multiple projects/priorities
• Strong customer orientation
• High interaction with member volunteers
• High attention to detail and accuracy
• Required to travel at least three times a year
• Some evenings required