Meetings/Expositions/Events, Membership, Project Management/Program Development
4 Year Degree
Under the direction of the Assistant Executive Director, Member Services, oversees, develops and implements conferences, workshops, programs, projects and activities designed to enhance content, enhance the membership experience, and services with CSBA. Establishes a strong focus to bring current & relevant content to membership programs within the Association. The Director leads the development, planning and management of the Association’s strategic association education initiatives resulting in the successful program content, educational programs, and how the Association delivers these programs. Independently overseeing the work of assigned staff; leading the development of conference content; creating conference promotion and materials development. Will conceptualize topics to the identified audience and create, design and provide content for topical and relevant sessions. Responsibilities include research and evaluation, program surveys, metrics, content development, oversee vendor and member relations. Collaborates and partners with Association members, partners, and CSBA Staff.
If you are interested in this role, please apply directly through our careers site.
ESSENTIAL DUTIES & RESPONSIBILITIES
Plans, manages, and oversees the daily functions, operations, and activities of assigned department, division, program, or service
Participates in the development and implementation of goals, objectives, policies, and priorities for assigned area; recommends within policy, appropriate service and staffing levels; recommends and administers policies and procedures
Manages and participates in the development and administration of the department’s annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary
Contributes to the Association’s organization and strategic development goals and objectives and overall agenda and direction by developing and applying subject matter expertise in assigned areas; develops short- and long-range plans that support and impact the strategic direction of the Association; serves on Association leadership teams
Leads the educational content in developing the conference sessions and recommending keynote speakers, and workshop sessions
Sets the full agenda for the conference including program, activities, exhibit hall hours and other programming priorities
Manages the recruitment and review of session and proposals. Conduct follow-up speaker management
Ensures that effective program tracks are in place
Recommends and identifies new conferences and events, including content and design
Provides leadership while assisting or facilitating meetings with all levels of stakeholders, developing and managing Conference Planning Committees and supporting the Conference Chair
Provides overall project management, including broad scope of correspondence for Conferences and Trade Shows, particularly in communication with Association members, CSBA staff, and committees, marketing copy, proofing, reviewing, formatting, and editing
Standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and makes recommendations for implementation
Implements program management tools to evaluate and track specific program outcome
Oversees processes, meetings and content related to conference registration, housing and the conference app. Work closely with key vendors and internal CSBA departments to ensure all needs are understood and met
Collaborates and coordinate with teams and individuals internal and external to CSBA, including sponsors and other partner
Engages CSBA members in activities that ensure specific programming/mentoring are in place at the conference
Coordinates CSBA staff in the implementation and management of the conference by conducting regular conference planning meetings and maintaining the master timeline
Works with the CSBA Communications Team on conference outreach and conference publications
Works with the CSBA staff to detail space layout as well as AV, food and beverage needs and manage onsite all aspects of the conference program in coordination with the conference team
Leads post-conference staff meetings in the evaluation of the conference and ensure follow-up on identified improvement need
Consults with both internal and external stakeholders and maintain knowledge and understanding of a wide range of training methods, techniques and formats
Participates in and make presentations to the Board of Directors and a wide variety of committees and performs review of matters in areas of expertise pertaining to the various committees
Maintains and directs the maintenance of working and official departmental files
Monitors changes in regulations, and technology that may affect Association or departmental operations; implements policy and procedural changes as required
Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the Executive Director
Attends and participates in professional group meetings; stays abreast of new trends and innovations in education; researches emerging topics and enhancement and their applicability to Association needs
Travels throughout the State of California for conference related business
Reads and demonstrates an understanding and adherence to CSBA values, policies, procedures and practices
Demonstrates respect, honesty and professionalism at all times
Develops and maintains a Procedure Manual, outlining the Association’s processes and procedures for Conferences. Establishes, updates, maintains and communicates Policy Manual annually
Performs other duties as assigned.
Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and project management; supervision of staff, either directly or through subordinate levels of supervision
Principles and practices of budget development and administration, including general principles of risk management related to the functions of the assigned area
Principles and practices of employee supervision, either directly or through subordinate levels of supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures
Organization and management practices as applied to the development, analysis, and evaluation of projects, programs, policies, and operational needs of assigned functional area
Principles and practices of contract management
Recent and on-going developments, current literature, and sources of information related to assigned duties
Record keeping principles and procedures
Modern office practices, methods, and computer equipment and applications related to the work
English usage, grammar, spelling, vocabulary, and punctuation
Techniques for effectively representing the Association in contracts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations
Techniques for providing a high level of customer service by effectively dealing with members, partners, and Association Staff.
Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas
Provide administrative and professional leadership and direction for the department and the Association
Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner
Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility
Select, train, motivate, and evaluate the work of staff and train staff in work procedures
Evaluate and develop improvement in operations, procedures, policies, or methods
Research, analyze, and evaluate new service delivery methods, procedures, and techniques
Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations
Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of programs and administrative activities
Conduct effective negotiations and effectively represent the Association and the department in meeting with governmental agencies, contractor, vendors, and various businesses, professional, regulatory, and legislative organizations
Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports
Establish and maintain a variety of filing, record keeping, and tracking systems
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines
Operate and maintain modern office equipment, including computer equipment and specialized software applications programs
Use English effectively to communicate in person, over the telephone, and in writing
Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guideline
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of performing duties and responsibilities.
This position may be required to manage and direct other staff, with the responsibility of overall direction, coordination, and evaluation of those roles. This position will carry out supervisory responsibilities in accordance with the organization's policies and all applicable laws. Overall responsibilities of this position include, but may not be limited to, interviewing, training, timekeeping and wage & hour management, planning, assigning, and directing work, appraising performance, rewarding and disciplining employees, and addressing and resolving complaints.
EDUCATION & EXPERIENCE
Any combination of training and experience equivalent to a bachelor’s degree or higher with major coursework in business administration, public administration, finance, education, government, legal or political sciences, or related field and five (5) years of increasingly responsible experience in assigned area of responsibility, including two (2) years of supervisory and/or administrative experience.
ENVIRONMENTAL ELEMENTS & PHYSICAL DEMANDS
Employee works in a primarily sedentary office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances
Employee is personally responsible for following health and safety guidelines, instructions, and policies
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and computer screen, and hearing and speech to communicate in person, and over the telephone; must be able to bend, stoop, kneel, reach, push and pull drawers open and closed in the execution of duties
Must be able to sit at computer for long periods of time and have the dexterity to access, enter, and retrieve data using a computer keyboard or calculator, and operate standard office equipment
Employee must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds, hand truck available to assist
Must be able to travel overnight on occasion throughout the state of California
Must have the dexterity and mobility to facilitate or present information to a group, access, enter, and retrieve data using a computer keyboard or calculator, and operate standard facilitation equipment
Frequent travel preferably by car. Proof of insurance and a clean DMV record may be required.
LICENSES & CERTIFICATIONS
Possession of, or ability to, obtain a valid California Driver’s license by time of appointment.
About California School Boards Association
The California School Boards Association is the essential voice for public education. We inspire our members to be knowledgeable leaders, extraordinary governance practitioners and ardent advocates for all students. CSBA strengthens and promotes school board governance. We define and drive the public education policy agenda through advocacy, training, and member services. Strong local boards of education are essential to ensure a high-quality education for every student in every community.