Endocrinologists are at the core of solving the most pressing health problems of our time, from diabetes and obesity to infertility, bone health, and hormone-related cancers The Endocrine Society is the world’s oldest and largest organization of scientists devoted to hormone research and physicians who care for people with hormone-related conditions. Our inclusive community is made of scientists, physicians, educators, nurses, and students in 122 countries.
We are seeking a highly-motivated individual with a desire to learn about Nonprofit/Association and the Publications industries to fill our new position of Assistant, Publications and Content Licensing. This position provides support to the Society’s Sales Agent and Chief Publications Officer for the global selling and licensing of Society content, including journals, books, professional education materials, meeting session recordings, and patient education for the entire sales life-cycle.
What you’ll bring to the job:
Desire to learn about Nonprofit/Association and Publications industries
Exceptional organizational skills and ability to prioritize and multi-task in a fast-paced environment. Must have a positive attitude and be able to work independently as well as in a team-oriented environment
Bachelor’s degree required or equivalent combination of education and work experience
Excellent oral and written communications and strong interpersonal skills
Proficiency in MS Office products. Ability to pull info from databases highly desirable
Ability to learn new technology as required
Ability to travel, on occasion to our annual meeting and book fair
Our Values: We believe in and empower our staff. We know that with our investment in their growth, they have an even greater potential to contribute to our organization. Our core values embody the character and culture of our staff – they guide our decision making, interactions and how we serve our members. As an organization, we are committed to: demonstrating responsible stewardship, treating one another with trust and mutual respect, supporting work life balance, sustaining an inclusive environment, and fostering an environment that encompasses communication, service, collaboration, results & innovation.
What you’ll own:
Enter, track, and report out data on new sales leads, updated leads, clients, and contracts using Association Management Software (NetForum) and Microsoft products including SharePoint, Excel, and Power BI.
Prepare presentations and reports using Excel, Power BI, and PowerPoint.
Provide exceptional follow through on tasks with customers/clients. Tasks include sending copies of books, various samples appropriate to the individual client, PDF links, maintaining an inventory of Society content available for licensing, etc.
Demonstrate initiative by using Sales Agent and Chief Publications Officer notes to proactively acknowledge and confirm receipt of requests.
Exhibit proactive communication skills and effectiveness in ‘closing the loop’ on actions taken to ensure seamless support and communication with Sales Agent and Chief Publications Officer.
Client delivery liaison for files/formats.
Following through to ensure proper content file types are delivered and provides exceptional customer service ensuring customer needs are managed effectively.
Effectively collaborating with production team to meet critical deadlines.
Support Sales Agent and Chief Publications Officer in working with the Society’s Education and other departments to introduce sales leads for that department’s content. Participate in ideating potential content or identifying content to meet clients’ needs. This may involve doing research with Society-based or external experts.
Collaborate with the Society’s Marketing Department for following up on the Sales Agent’s and Chief Publications Officer’s needs for marketing actions, such as ensuring timely registration and other logistical aspects of the book fair and trade shows; tracking/pushing marketing collateral through channels as needed.
Execute licensing transactional matters once contract is signed, including preparing transmittal forms for invoicing, logging contracts and updating databases, tracking payments and ensuring timely execution
Schedule client meetings/logistics: book fairs, other shows, and ongoing meetings throughout year.
What you’ll do well:
Interact and communicate with individuals at all levels of the organization. Plan and organize tasks to achieve objectives. Organize in sequential and/or logical order in preparation for accomplishing an objective. Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (Microsoft Office Products, AMS).
Be relied upon to ensure that projects within areas of responsibility are completed in a timely manner. Monitor programs and/or activities and take corrective action when necessary.
Identify and deal with issues proactively and persistently; seize opportunities that arise. Identify what needs to be done and take action before being asked or required.
Ensure that one's own and other's work and information are complete and accurate; carefully prepare for meetings and presentations; follow up with others to ensure that agreements and commitments have been fulfilled. Set up procedures to ensure high quality of work; act to verify information; develop and use systems to organize and keep track of information or work progress; prepare for meetings and presentations; organize information or materials for others; review and check the accuracy of information in work reports.
Work cooperatively with others to achieve common goals. Effectively work and complete assignments in group settings by listening and responding appropriately to other team members, offering support, conferring with team members about their concerns, expressing disagreement constructively and work towards solutions that all team members can support.
What you’ll get out of it:
Working with a staff that has passion for our mission, believes in one another and has fun.
The chance to work in an environment that empowers staff to take informed risks and create new programs and services.
A chance to make a contribution in a fun job with room to make it your own and learn more about the nonprofit and publications industries.
A strong and competitive salary and benefits package that focuses on your well-being and financial health.
Endocrine Society offers a convenient downtown DC location within walking distance of Farragut North/Farragut West and Foggy Bottom Metro stations. Qualified candidates interested in a purposeful work environment, competitive salaries and excellent benefits, including a generous TIAA- CREF retirement plan with 10% employer contribution, submit resume and cover letter with salary requirements.
About Endocrine Society
Endocrine Society is the world's largest and most active professional organization of endocrinologists in the world. Founded in 1916, the Society is internationally known as the leading source of state-of-the-art research and clinical advancements in endocrinology and metabolism. We are dedicated to promoting excellence in research, education and clinical practice in the field of endocrinology. Society membership continues to grow with more than 18,000 members from over 100 countries. These professionals are dedicated to the research and treatment of the full range of endocrine disorders: diabetes, infertility, osteoporosis, thyroid disease, obesity/lipids, growth hormone, pituitary tumors, and adrenal insufficiency.
For employees, Endocrine Society offers a stimulating, collegial work environment of 86 staff where top performance is recognized and appreciated. We pride ourselves on our competitive pay practices and excellent benefits program, including a 10% annual employer contribution to a TIAA-CREF retirement plan, subsidized health, dental and vision insurance, fully paid life and disability income protection, professional development and tuition assistance programs, an on-si...te employee fitness room and generous leave benefits. We have a convenient Downtown D.C. location accessible by the Metro red line Farragut North and blue and orange line Farragut West stations.