Do you excel in project management and possess strong organizational skills? Do people describe you as organized, responsive, and able to multitask? If you seek an opportunity to collaborate with a variety of individuals and be a part of a growing, successful organization, then our Coordinator opportunity is a great match! This role will elevate your administrative skills to the next level in an environment where you won't feel like a number.
The American Academy of Periodontology is a professional association that represents approximately 7,500 periodontists, specialists who treat gum disease and other oral health conditions and place dental implants. It is our mission to champion member success and professional partnerships for optimal patient health and quality of life. Our office is located in downtown Chicago just off the Mag Mile, close to Water Tower Place and the Museum of Contemporary Art. Within our building there is a brand-new workout facility and we have great views of the lakefront. To learn more about our organization, please visit us at www.perio.org.
The Coordinator, Governance, Academic Affairs and Science, will provide support to the Academy's Governance, Academic Affairs and Science Departments. Our opportunity will provide a wide variety of responsibilities, offer a diverse team to support, and require an individual who has an eye for detail and ability to meet competing deadlines.
Governance and Academic Affairs:
Assist in coordinating committee/task force meetings and workshops, including meals, reservations, and travel reimbursement forms from committee members
Administer and maintain the Academy's contract database and develop and implement a contract compliance plan to manage contract renewals and deadlines.
Administer all aspects of department budgeting to include monthly variance reports, expense tracking, and yearly budgeting templates
Responsible for coordination of predoctoral student outreach initiatives; In-Service Examination registrations; and online registry of postdoctoral programs, education and student awards process including the call for nominations and award distribution.
Maintain and update department-related areas of the Academy website, database, and leadership calendar to ensure that information is current and accurate.
Responsible for the administrative functions of the department, including maintaining supplies, brochures, giveaways, gifts and other promotional items.
Serves as administrative gatekeeper for scientific journals and provides support to Managing Editor. Responds to inquiries, maintains author guidelines, compiles Table of Contents summaries for publication, communicates with offsite Editor-in-Chief
Assists in budget development, performs research, inputs and proofreads data, prepares budget book for Associate Executive Director (AED)
Coordinates annual editorial board meeting for approximately 60 participants. Prepares and tracks invitations and assists with meeting logistics (room setup, AV, food and beverage)
Provides primary administrative support for AED (travel arrangements, meeting registrations, expense reports); arranges conference calls; distributes agendas/minutes; assists with reports and presentations
Manages department's Annual Meeting packing and shipping; maintains department files and supply inventory; assists with photocopying/scanning and mail
Required Skill Sets:
Excellent communication skills including writing, editing, and proofreading. Ability to work with a wide variety of people, including members, officers, and colleagues.
Strong analytical and problem-solving skills and exceptional attention to detail.
Comfortable working under tight deadlines in a fast-paced, team environment.
Ability to multi-task and adjust to changing priorities.
Positive attitude, strong interpersonal skills, adaptable to multiple supervisors and variable management styles
Required Education and Experience:
Bachelor's degree from a four-year college or university or three years' experience with project coordination or administration, preferably in a dental or health-related organization, association, or school.
Non-profit experience preferred. Experience with project management required.
Experience with or interest in scientific research, scholarly publishing, association governance a plus
Proficient in Microsoft Office, Adobe Professional, and survey software
Ability to work some evenings and weekends, if necessary
The American Academy of Periodontology Offers:
A culture of 'work-life' balance with a 7-hour workday and summer hours
A competitive salary, as well as great benefits, including generous paid time off, medical benefits, vision, dental, disability, life, and a 401k plan with an employer match. This is just a snapshot of all that the American Academy of Periodontology has to offer!
If you consider yourself to be a person who likes to work collaboratively and possesses strong project management and organizational skills, we would like to speak with you! AAP fosters a culture of trust, transparency, open communication, and respect for others. For consideration, please forward your resume along with cover letter by clicking the apply button.
The American Academy of Periodontology is an Equal Opportunity Employer
Internal Number: 116096
About American Academy of Periodontology
The American Academy of Periodontology (AAP) is an 8,400-member professional organization for periodontists - specialists in the prevention, diagnosis, and treatment of diseases affecting the gums and supporting structures of the teeth, and in the placement of dental implants. Periodontists are also dentistry's experts in the treatment of oral inflammation and receive three additional years of specialized training following dental school. Periodontics is one of the nine dental specialties recognized by the American Dental Association.
The Academy's purpose is to advance the periodontal and general health of the public and promote excellence in the practice of periodontics.