The Program Specialist assists in the overall coordination and planning of logistics for the CNS Annual Meeting as well as other meetings. Specific duties include Request for Proposal management, site research and site visit planning, registration management, content and faculty coordination, budgeting, invoice reconciliation, and social event planning.

Essential Duties and Responsibilities

The essential duties and responsibilities of this position include, but are not limited to the following: 

• Coordinates and plans content and logistics for CNS Annual Meeting, and other meetings as assigned.
• Coordinates content documentation, faculty/speaker correspondence and ancillary services for CNS
• Handles collection of all speaker information and organizes speaker logistics for CNS courses.
• Administration of the CNS faculty services center for CNS Courses.
• Oversees the collection, review, and distribution of course handout materials from faculty.
• Prepares correspondence and serves as primary liaison for all faculty/speakers/moderators to include program invitation, acceptances/declines, disclosures, and ongoing correspondence for assigned educational activities.
• Collaborates with the CME Program Compliance Manager on COI collection and review.
• Assists with the function-space assignment process and menu recommendations for all This is inclusive of food and beverage and audiovisual coordination.
• Coordinates convention center logistics to include; floor plan review, function book production, transportation needs and signage development and all necessary services including audio visual, internet, electric, sound,
• Conducts vendor research, request for proposal process and cost analysis including but not limited to DMC, security, temporary staff, and transportation.
• Manages registration and housing, including 3rd party bureau and personnel and all associated policies, planning, scheduling and management of housing, registration, VIP and associated processes.
• Responsible for day-to-day operations and communications for housing and registration procedures and coordination and all associated weekly reporting
• As project lead, tracks history of meetings and courses and conducts a full post-event report for committee.
• VIP and Special Speaker registration, housing, transportation, and amenity
• Responsible for social event research, planning and coordination including invitations, décor, food and beverage and transportation for all Annual Meeting social
• Coordinates Sergeant-At-Arms Program, works closely with SAA Committee, assigns courses to SAA volunteers, and facilitates execution of program onsite.
• Assists in budget development and invoice reconciliation as required in support of Program
• Onsite meeting
• Coordinates site visits for Annual Meeting, including scheduling of appointments with convention center, restaurants, hotels, venues, etc., and arranges transportation
• In the absence of the receptionist and/or back up, answers, screens, and transfers incoming phone calls as needed.