We are the American Academy of Sleep Medicine (AASM), an innovative professional medical association located in Darien, IL, a southwest suburb of Chicago. Established in 1975, the AASM is a professional, forward-thinking membership organization dedicated to the advancement of sleep medicine and related research. Our mission is to assure quality care for patients with sleep disorders, promote the advancement of sleep research and provide public and professional education. We represent the professional interests of over 9,000 sleep medicine clinicians and researchers worldwide and accredit thousands of sleep centers in the United States.
In pursuit of improving sleep health and promoting high quality patient-centered care for all people, the AASM is dedicated to fostering a culture that is committed to excellence, inclusive, flexible, collaborative, appreciative, supportive and innovative. We strive to live out these team values each day and are looking for others who would like to do the same.
The American Academy of Sleep Medicine Foundation (AASM Foundation) is a not-for-profit 501(c)(3) charitable and scientific organization that was established by the AASM.?We have a full-time opportunity for a coordinator. In this role, you will coordinate the award program activities of the AASM Foundation to achieve its goals and objectives.
As an ideal candidate, you have at least two years of related association committee management experience, including agenda preparation and meeting minutes. You pride yourself in your strong administrative skills and can adapteasily to changing priorities. You also take initiative while practicing sound judgment.
Responsibilities and Duties
Coordinate award programs: Build online award applications, announce awards, collate applications, coordinate the review process, inform applicants of funding decisions, coordinate/send payments at appropriate intervals, request progress reports, release funds at specified times, and close out awards when projects are completed.
Serve as staff liaison to review committees: Oversee the preparation of agendas and supporting materials for conference calls, coordinate and schedule committee calls, ensure conflict of interests are disclosed and handled appropriately, conduct meetings, ensure that minutes are transcribed accurately, and complete necessary follow-up in a timely manner.
Prepare and disseminate promotional materials and award announcements for all award programs.
Assist with compiling information and data for the annual report.
Respond to inquiries, via phone and email, regarding award programs or other AASM Foundation related activities.
Lead award tracking: Create spreadsheets and summaries necessary to track funded awards, create surveys to follow-up with award recipients at various time intervals and analyze and report award outcomes data.
Assist with development initiatives and projects as necessary, such as campaign mailings, donor database maintenance, and fundraising efforts.
Qualifications and Skills
Associate degree desired, will accept a combination of education and prior work experience
Minimum two years of association experience or similar qualified experience running committees for another type of organization
Experience in developing agendas and related materials for meetings
Strong organizational and project management skills
Solid professional interpersonal skills
Ability to work both independently and collaboratively with staff and society members with minimal supervision
Strong written communication skills with the ability to write clear reports and business correspondence.
Prior experience in a medical or health care association
Aside from the great job opportunity, we offer a collaborative and fun work culture with amazing benefits.
Affordable medical & dental coverage for you and your family
Free life & disability insurance
3 weeks of PTO (personal/vacation/sick time) plus paid company holidays
PAID parental leave
Business casual environment
Generous 401(k) plan
Flexible spending & dependent care accounts
Discounted fitness membership
Weekly “Wellness Wednesdays” with walk, stretch and healthy snack breaks
Twice daily “plank breaks”
Monthly birthday celebrations, Lunch and Learns & seasonal staff events
Established in 1975, the American Academy of Sleep Medicine (AASM) is a professional membership organization dedicated to the advancement of sleep medicine and related research. The AASM’s mission is to improve sleep health and promote high quality patient centered care through advocacy, education, strategic research, and practice standards. The AASM represents the professional interests of over 9,000 sleep medicine clinicians and researchers worldwide and accredits thousands sleep centers in the United States.
From insomnia to sleep apnea, the AASM considers sleep disorders an illness that has reached epidemic proportions. Board-certified sleep medicine physicians in an AASM-accredited sleep center provide effective treatment. AASM encourages patients to talk to their doctors about sleep problems or visit www.sleepeducation.com for a searchable directory of sleep centers.