Perform general office administrative duties such as filing, typing, copying, binding, scanning, printing, collating and setting up for meetings.
Answer phone calls/emails to the general line/account, handle general inquiries regarding association business, and route calls/emails as needed to the appropriate party.
Greet and provide general support to members, clients, vendors and other visitors to the office.
Produce and distribute correspondence emails, memos, letters, faxes and forms for executive director as well as monthly employee vacation leave/holiday calendars.
Process and update paperwork, contact lists, documents and databases related to association members, vendors, awards programs, special events and product orders, under the guidance of the senior manager for business/office services.
Maintain and update member/subscriber database records and process monthly membership renewal notices.
Enter data for submissions in annual award programs; sort entries; order/produce and mail notification letters, certificates and plaques; and compile winners’ list for use on website.
Input data for event registrations, publication orders and fulfillment, membership records and invoicing.
Fulfill product orders, maintain product inventory, serve as key contact to fulfillment warehouse and run reports as necessary.
Coordinate travel arrangements for executive director.
Schedule staff meetings and take detailed, accurate minutes.
Receive, sort and distribute office mail daily and shipments as needed.
Help organize and maintain office common areas.
Ensure operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and researching new deals and vendors/suppliers.
Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
Take initiative in anticipating the needs of others to ensure a seamless, positive experience.
Maintain polite, professional communication standards at all times.
Handle sensitive information in a confidential manner.
Perform other duties as assigned by executive director.
A week of travel required each July to provide annual conference support.
Three or more years of experience as an administrative assistant.
Knowledge of office management systems, procedures and equipment.
Good customer service skills via phone, email and in person.
Proficiency in Microsoft Office products required. Additional working knowledge of membership databases is preferred.
Excellent written and verbal communication skills.
Strong organizational skills and attention to detail.
Excellent time management skills.
Ability to multitask, prioritize work and solve problems.
Where to Apply:Send your resume and a cover letter with your salary requirement to NSPRA at email@example.com or by mail at the address above. No phone calls please.
About National School Public Relations Association
The National School Public Relations Association (NSPRA) is professional membership organization providing leadership and professional development assistance to professional communicators in school districts, education associations, education service agencies, and more throughout the U.S. and Canada. Founded in 1935, NSPRA membership has grown to nearly 2000 members as the need for two-way authentic communication and engagement practices have blossomed into a fit for what today's NSPRA offers.
Currently a full time staff of 6 professionals serve our membership.