The Senior Staff Accountant handles the accounting, financial analysis and reconciling of financial activities for the ASNR and its affiliated specialty/regional societies. This position also produces membership renewal invoices.
DESCRIPTION OF DUTIES:
The Senior Staff Accountant is responsible for the timely and accurate recording, reporting and analysis of monthly financial accounting activities for the American Society of Neuroradiology and 8 to 10 non-profit separate legal entity societies. Responsibility includes the processing of accounting transactions including receipts, and the timely reconciliation of payment gateway and membership reports. The Senior Staff Accountant operates SAGE G/L and A/P systems to process transactions. The Senior Staff Accountant works under the Accounting Supervisor’s guidance and direction. Overtime may be required.
Receipts and Revenue
Identify payments in credit cards, checks, ACH and EFT
Deposit checks to the banks and work with membership to ensure they are applied to iMIS membership (if applicable) correctly
Reconcile activity from fulfillment house and journal advertising partners
Identify returned deposits for further actions
Monthly - reconcile PayPal/ Stripe reports and iMIS batches and timely correct non-timing reconciling items
Reconcile and record registration and meetings on reports and with PayPal reports
Reconcile and record CME (Education) receipts and revenue
Accounts Payable and Disbursements
Verify and obtain proper authorization, support and classification for all disbursement activities before they are processed for payment
Ensure signed w-9s are obtained before disbursements are made
Operate Sage A/P system to generate invoice batches and printing checks
Physical mailing or disbursing checks
Prepare year-end 1099 tax reporting / IRS filing
Monthly Close and Balance Sheet Reconciliations
On an accrual GAAP basis, record, close the books and assist Supervisor in analyzing and issuing monthly financials for each entity. All Journal entries are to be prepared with the proper support / documentation and approved by the Supervisor and/or CFO before posting
Monthly reconcile and support all Balance Sheet account amounts and timely address all non-timing reconciliating items
Properly record and report restricted and unrestricted Net Assets for each program
Assist Supervisor with the annual audit(s)
Using the AMS application (iMIS) as the membership billing and cash application sub-system, record membership revenue in the G/L monthly
Work with the supervisor in timely recording external activities (investment activity, publishing fulfillment, advertising, meetings, etc.)
Filing and Record Keeping
Work with Accounts Payable staff in maintaining all records in an orderly fashion
Ensure deposits are filed timely and in an orderly fashion
Ensure all journal entries are filed on the “F drive” with the corresponding support
Assist membership and IT in generating dues invoices
Coordinate mailing of dues invoices with Marketing Division
Strong administrative/organizational skills, ability to prioritize, excellent communication/interpersonal skills, proficiency in operating the SAGE accounting application, including AP system and iMIS membership database, and proficiency in using Microsoft Word, Excel and Access
Bachelor's degree in accounting plus 2 + years of general accounting experience, or an associate accounting degree plus 5+ years of general accounting experience maintaining accounting books of record and performing monthly closings, preferably with a not-for-profit organization.
Additional Salary Information: ASNR offers generous benefits including employee paid medical, dental, vision, life insurance, 401K retirement, vacation, personal, sick days, flexible schedule; closed week between Christmas and New Year’s (paid), work from home option one day per week after six months of employment. Convenient Oak Brook location with great freeway access.
About American Society of Neuroradiology
The American Society of Neuroradiology (ASNR) is an organization of over 6,000 neuroradiologists and related professionals, founded in 1961, dedicated to maximizing the benefits of neuroradiology to patients and other providers by promoting the highest standards for training and practice, and fostering research in the field.