OVERVIEW: Are you passionate about associations and learning? Do you enjoy collaborating to design experiences for adult learners? CalSAE has an exciting opportunity for an Education Manager to grow her/his skills and knowledge in a supportive environment to:
Facilitate the development of content with other association executives and consultants.
Engage with and learn from members and volunteer groups who provide valuable input in the development and implementation of education programs and events.
Collaborate with a small team of dedicated staff.
This position leads the collaborative development process of approximately 120 credit hours of education annually for a variety of local and statewide learning programs. The learning programs fall into three broad categories:
The two major events are the ELEVATE Annual Conference (2.5 days with approx. 25 education and general session experiences) and Seasonal Spectacular (1.5 days tradeshow and education event with 12-14 education sessions).
Specialty education programs that are typically a full day or 1.5 days. These events are targeted to specific sets of CalSAE members and include the Insights Executive Conference, Aspire Leadership Bootcamp, Associations 360, AMC Retreat, Membership & Marketing Summit, Board & CEO learning labs.
Local quarterly events (LevelUP programs) that provide members with accessible and affordable learning opportunities.
PRIMARY RESPONSIBILITIES: This position is responsible for the strategies, programs and activities related to the education and learning opportunities provided to the membership of CalSAE. The position requires a collaborative approach in working with staff and volunteers to produce a well-coordinated and executed education plan.
Summary of Responsibilities:
Reviewing, modifying and implementing CalSAE’s annual Education Plan in conjunction with the Professional Development Committee. The Plan includes analysis and assessment of member needs and standards for all educational sessions (length, type, materials, visual aids, learning goals, etc.). This includes an understanding and application of industry trends for learning and events.
Providing content management for each educational event and program within the Education Plan. CalSAE produces approximately 120 credit hours annually. This includes securing content leaders & panelists, managing speakers and supporting programs and events that provide a balance of programming for the various segments of the CalSAE membership.
Ensuring relationship building opportunities for attendees are blended into each learning event and program.
Leading and supporting collaborative planning and implementation efforts with the staff team.
Consulting with other key volunteer groups in the development and implementation of education programs and events, including the four regional councils, ELEVATE Annual Conference Committee, Seasonal Spectacular Committee and several task forces for specialty education events.
Twice annually, organizing an online group of members studying for the Certified Association Executive exam (CAE Study Groups) and hosting weekly study group sessions.
Supporting the development and implementation of a marketing communications plan for all education programs and events. This includes being the primary contact in working with CalSAE’s Communications Consultant.
Updating, managing, and continually improving program evaluation surveys and coordinating survey distribution with Manager of Communications.
Maintaining the CalSAE education tracking spreadsheet in order to provide data and feedback to speakers, PDC, President & CEO and the Board.
Supporting administrative duties related to education programs and events, including scheduling and hosting planning meetings with appropriate stakeholders (staff, volunteer committees, member advisory groups), drafting content leader agreements, communicating regularly with speakers about program details and deadlines, and drafting program scripts or talking points.
Other duties as assigned.
Interested applicants should apply online and include a cover letter and resume. The position will remain open until filled.
COMPENSATION AND BENEFITS: Compensation is benchmarked to be above the median for the industry and will also be based on candidate experience and qualifications.
The benefits for the position include:
Health Insurance. 100% paid for the employee and shared 50% between employee and organization for any additional coverage above the single rate. Dental and vision coverage are also included.
Vacation, Sick Leave and Holidays. Vacation begins at 80 hours per year and moves to 120 hours at two years of employment and 160 hours at five years of employment. A total of eight sick leave days are provided annually. All employees receive 11 ½ paid holidays during the year.
The organization pays 5% of salary into a 401(k) plan during the first two years of service. The contribution rate increases to 7% at five years of service. The employee is immediately 100% vested and may make voluntary contributions to her/his plan.
Life and Disability Insurance. The employee receives an employer paid life insurance policy and a long-term disability insurance policy.
THE CALSAE WORKING ENVIRONMENT: CalSAE members are collaborative by nature, and this is particularly true of volunteers. They are experts in the business of association management and provide incredible insight and ideas to assist each team member in their job. CalSAE members are eager to make meaningful contributions and learn from each other. This spirit of collaboration creates a “playground” where association professionals can try new things and spark fresh ideas in our efforts to continually improve.
Internally, CalSAE has six employees and a Communications Consultant. While each person has clear responsibilities, much of what we do requires us to work closely and make decisions together (or as teams). Collaboration, dedication to members and getting the job done are hallmarks of our work ethic.
CalSAE has a flexible work environment. We believe it’s important that each employee is able to take care of themselves (and their loved ones), and we make adjustments to suit each employee’s needs while working within an office environment (flexible schedules and occasional remote work are examples).
CalSAE believes in professional growth. All CalSAE employees are provided regular and substantial professional development and learning opportunities.
More About CalSAE: CalSAE is a statewide membership-based nonprofit association located in Roseville, CA with a budget of $1.6 million. Our 1,400 members are the professional staff working for other non-profit associations – we are the “association for association executives”. Membership also includes Industry Partners who provide valued services, products and resources to associations.
CalSAE is an Equal Opportunity Employer and does not discriminate because of race, color, age, gender, religion, national origin, marital status, sexual orientation or identity, medical condition, pregnancy, or disability, and will accommodate individuals with physical and mental disabilities upon request.
SKILLS AND KNOWLEDGE:
Knowledge of adult learning concepts and instructional design. Includes awareness of individual learning styles, delivery methods and environments.
Excellent planning, organization and management skills.
Ability to develop strong staff and volunteer partnerships.
The ability to include diverse feedback in the planning and implementation process.
Excellent communications skills – listening, speaking and writing.
Knowledge of the association field and overall trends.
Knowledge of meeting and event planning & implementation.
Demonstrated use and knowledge of related technology (virtual meetings, data bases, survey instruments, etc.).
Initiative and self-starter.
Knowledge of marketing and communications concepts.
TYPICAL PHYSICAL ACTIVITIES:
Communicates orally with members, volunteers, co-workers and the public in face-to-face, one-to-one settings by telephone, video conference and in group settings.
Sit or stand at a desk for long periods of time.
Work in an office environment, lift and move objects up to 20 pounds such as large binders, books, and small office equipment.
Have sufficient finger/hand coordination and dexterity to operate and adjust office equipment such as telephone, computer and calculator.
Occasional travel throughout the State to attend statewide and selected regional events (about once a month).
3 years of experience working for a membership-based association with responsibilities in member education, meeting management or related activities.
BA or BS degree (preferred in related field).
Valid California Drivers license and proof of insurance.
CAE, CMP or related designation desired.
CalSAE is a statewide membership-based nonprofit association located in Roseville, CA. CalSAE has a staff of six and a budget of $1.4 million. CalSAE has 1,400 members that are the professional staff working for other non-profit associations – we are the “association for association executives”. Membership also includes Industry Partners that provide valued services, products and resources to associations. We pride ourselves in serving members through advanced education and networking opportunities, primarily through a wide variety of events and conferences. We also provide industry related information, tools & resources to support each member’s success and career. A friendly and professional culture is led by the staff who work in partnership with a large volunteer corps, including the Board of Directors, committees and regional councils.