Under the direction of the Chief Financial Officer/Chief Operations Officer, the Finance Manager leads all day-to-day accounting operations, with functional responsibility for accounting, accounts payable, payroll, and grants administration. Responsibilities also include production of financial reports; proper maintenance of accounting records; accurate processing of financial transactions; and administration of a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company’s reported financial results, and ensure that reported results comply with generally accepted accounting principles (GAAP), adhere to grants management standards, and result in flawless audits. The Finance Manager supervises the Staff Accountant and Accounts Payable Specialist.
Provide leadership to the finance and accounting areas of the organization.
Provide useful financial insights to help make better decisions about formulating and executing strategy and provide guidance and analysis to executive and operational management to improve results.
Maintain a system of accounts and keep books and records on all transactions and assets.
Prepare and analyze accurate monthly financial and management reports, including income statement, balance sheet, budget and variance, projections and forecast, and cash flow.
Maintain control of the following areas: general ledger, accounts payable, expense reports, billing, and payroll.
Administer US-based payroll, using various tools and partnering with Paychex payroll company to deliver flawless payments.
Supervise the Staff Accountant and Accounts Payable Specialist assigns jobs relevant to accounts payable, accounts receivable
Ensure that all financial transactions are processed accurately, in a timely manner, and in accordance with generally accepted accounting principles.
Develop, implement, and maintain processes and controls that are current best practices related to transaction processing.
Manage, oversee, process (as appropriate), and act as a backup for processing all the following transactions: payroll, accounts payable, revenue and expense, fixed assets, cash, bank reconciliations, and allocations.
Perform month-end closing procedures, including overhead allocations, account reconciliations, and updating schedules.
Maintain an orderly accounting filing system.
Assist in issuing timely, accurate, and complete financial statements for all levels, including the Board of Directors, executive, and management.
Assist in coordinating the preparation of the draft audited financial statements and all tax returns.
Coordinate the preparation of financial information in the corporate annual report.
Recommend and report upon benchmarks against which to measure organizational performance.
Calculate and issue financial and operating metrics.
Assist in the production of cash flow reports, annual budget, and forecasts.
Calculate variances from the budget and report significant issues to management.
Provide for a system of management cost reports.
Provide financial analyses and models as needed, in particular for capital investments, pricing decisions, and contract negotiations.
Prepare and assist with developing audit schedules for the annual audit.
Suggest improvements in processes to increase organizational effectiveness.
Gather 990 and 990T information for the annual tax return.
Oversee state registration filings.
Bachelor’s degree in accounting or finance. CPA is preferred but not required.
Minimum of 10 years of finance and accounting experience, including finance, accounting, audit, and analysis (including gathering, evaluating, presenting, and reporting financial information to management and external stakeholders).
Solid experience in coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments.
Nonprofit experience, with experience with fund/grants accounting preferred.
A proactive, hands-on manager who will own, in partnership with the CFO/COO, responsibility for the Finance Department.
Strategic thinker who possesses solid business acumen and can organize and manage multiple priorities.
Exceptional verbal and written communications skills and the ability to interact effectively with others, both internally and externally.
Excellent time management skills, with the ability to perform multiple tasks and meet critical deadlines while maintaining accuracy and quality.
Proven ability to make complex and time-sensitive decisions in the best interests of the organization.
Experience with Intacct, Bill.com, iMIS and Adaptive
While the above is a description of the essential functions of the position, other duties may be assigned. This job description is subject to change at the discretion of management.
The American Council on the Teaching of Foreign Languages (ACTFL) is dedicated to the improvement and expansion of the teaching and learning of all languages at all levels of instruction. ACTFL is an individual membership organization of more than 12,500 language educators and administrators from elementary through graduate education, as well as government and industry.Since its founding (in 1967), ACTFL has become synonymous with innovation, quality, and reliability in meeting the changing needs of language educators and their students. From the development of Proficiency Guidelines to its leadership role in the creation of national standards, ACTFL focuses on issues that are critical to the growth of both the profession and the individual teacher.