Come join our Primary Care and Subspecialty Pediatrics (PCSP) administrative team at the nation’s leading advocacy organization for children’s healthcare!
Reporting to the Manager, Primary Care and Subspecialty Pediatrics Administration this position will:
provide general administrative support to the SVP, including answering phones; maintaining an active and rapidly changing calendar; coordinating complex and detailed travel arrangements; processing expense reports; prioritizing travel and appointments in alignment with work priorities; and preparing correspondence.
Assist managers with staffing support for assigned section subcommittees and workgroups, including agenda development, meeting planning, and setting up web and conference calls.
Assist with updating web sites as needed.
Assist with preparing and monitoring operating budgets, grants, or endorsements.
Provide assistance with planning section Continuing Medical Education (CME) courses as required and staff selected PCSP educational sessions and events at the National Conference & Exhibition.
Work with Meetings and Travel staff as on-site conference coordinator for selected meetings. Assist with registration and coordinating itineraries and serve as a liaison between staff, meeting participants, and hotel staff.
Cross train with PCSP administration colleagues to ensure project support for all PSCP activities as needed and to ensure continuity of administrative procedures.
Respond to inquiries regarding various committee, section, council work and PCSP project activities, and escalate to other staff as needed.
Qualified candidates will possess the following:
1 year of related general administrative experience required, preferably including calendar management, meeting planning, web site updating, expense processing, and/or budget monitoring.
Must take initiative, pay close attention to detail, be able to manage multiple priorities simultaneously, work both independently and as part of a team, and collaborate effectively with various internal and external constituents.
Excellent organizational, interpersonal, time management, oral/written communication, and critical thinking skills required.
Must have strong technical acumen with proficiency in MS Office and the ability to learn and apply new technologies; experience with web maintenance software (eg, SharePoint), collaboration/document management platforms (eg, SharePoint), web conferencing software (eg, WebEx), Adobe Acrobat, and database applications (eg, netForum) preferred.
Some overtime, weekend work, and travel may be required.
The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.
Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
About American Academy of Pediatrics
The American Academy of Pediatrics (AAP) is a membership organization of 67,000 pediatricians and approximately 475 staff committed to the optimal physical, mental, and social health and well-being for all infants, children, adolescents, and young adults. The AAP promotes pediatrics and advances child health priorities by developing policy, conducting research, building coalitions, raising public awareness, funding community-based projects, and supporting training and professional education for our membership.