The Director of Meetings provides overall strategic and operational leadership for the organization's meetings. The Director is responsible for all logistical aspects of the meetings. This position will utilize strategic leadership to establish and innovate best-in-industry practices for all meetings. The Director will have direct and indirect oversight of budget, project teams, meeting locations, site and supplier selections, logistics, contract negotiations, registration, etc. The Director will act as liaison to various volunteer committees.
Identify trends and monitor meeting development best practices to reduce costs, increase efficiencies, and better address needs of NAED members.
Create a strong technology strategy to support speaker management, event data, team collaboration, etc.
Systematize efficient processes and procedures.
Create, administer, and reconcile budgets for meetings.
Develop RFP criteria for site and service providers for meetings.
Conduct site visits and direct planning meetings, as required.
Research, analyze, and report results of RFP’s; recommend site for meetings.
Negotiate transparent contracts and ensure contract fulfillment as required.
Maintain set-up sheets and proof hotel documents, i.e., BEOs, Group Resume, etc.
Review and monitor rooming lists.
Collaborate with relevant staff for oversight of the logistics of various committee meetings.
Work with technology staff, where appropriate, to streamline meeting procedures, i.e., registration process.
Collaborate with marketing department to design, produce, and distribute promotional materials, as required.
Act as staff liaison for assigned planning committees, provide relevant updates to executive management and implement action items as required.
Present a professional image at all times to members and vendors.
Complete additional projects/duties as assigned.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Bachelor’s degree, Certified Meeting Professional (CMP) designation preferred.
Minimum of 5 to 8 years in meetings management and logistics, with a preferred minimum of three years in a not-for-profit.
Strong supervisory abilities for contractors and vendors for meetings.
Solid conceptual, analytical, and problem-solving skills with the ability to anticipate challenges, make quick decisions, and rectify issues efficiently and effectively under high pressure circumstances.
Strong budget management skills.
Solid comprehension of industry ethics guidelines.
Ability to manage multiple meetings with great accuracy and attention to detail.
Strong organizational abilities, including the ability to manage and prioritize complex issues and demands in a fast-paced environment.
Exceptional verbal, written, and interpersonal skills.
Strong negotiation skills, with solid understanding of vendor contract terms and language and experience negotiating contracts.
Ability to develop and maintain effective working relationships with internal and external stakeholders.
Travel: approx. 23% for pre-planning meetings, site selections, and industry meetings.
No relocation package, candidate must be from area and/or surrounding area or moving to the area.
About National Association of Electrical Distributors
The National Association of Electrical Distributors (NAED) is the voice of the electrical distributor. Weprovide members with the best tools, information and assistance to help them thrive and improvethe electrical distribution channel.While electrical distribution is a $72 billion industry, we are much more than a distribution channel. We are solution providers—salespeople, product experts, skilled and technical professionals, warehouse associates and drivers—that bring the latest technologies to our communities.