Association & Conference Group is hiring a full-time Administrative Assistant to join our growing team. This role is about details, deadlines and organization. The Administrative Assistant will work on a team lead by an Account Executive managing membership and small meetings for 4-8 clients. This position requires the candidate to work half of the week at a client site in Washington, DC and the other half remotely from home.
The ideal candidate for this position will have excellent communications, time management and organizational skills. We are looking for an individual who is detail oriented, efficient, proactive, and committed to supporting our mission.
Position Responsibilities Administrative:
Respond to phone and email inquiries; sorting and processing mail
Organizing and scheduling appointments, meetings and conference calls
Organizing travel arrangements; submit and reconcile expense reports
Maintaining filing systems, databases and contact lists
Preparing for and providing support at events
Prepare meeting packets
Respond to all member, board, volunteer and sponsor emails within 24 hours
Send meeting invitations via Outlook
Position Responsibilities Events:
Pre-Planning: review venue contracts as needed; communicate with ACG team and client volunteers to create event in online registration system; develop promotional plans; and ensure all communicates are accurate and adhere to deadlines.
Logistics: Communicate with venue regarding food & beverage, A/V needs, room set-up, etc.; assist with all registration related questions, produce and prepare name badges.
On-Site: work registration table, manage walk-ins, provide on-site customer service as needed; take photos; provide bullet points for event recap.
Reporting: provide weekly registration reports; ensure event costs remain within budget; develop post event report
Serve as main point of contact for all member inquiries for multiple associations
Membership: Maintain membership database and reporting and ensure accuracy and completeness of member information.
1-3 years experience in the events or association industry
Proven ability to work on a team in a shared services environment
Ability to prioritize and juggle multiple projects and tasks
Exemplary written and verbal communication skills
Strong attention to detail and organizational proficiency
Ability to learn and adapt to new technology solutions
Strong knowledge of MS Office, Google Drive, Dropbox
Ability to work independently from remote locations
Interested candidates should submit resume, link to your LinkedIn profile and a cover letter that specifies salary requirements. Only candidates submitting all of this information will be considered.
PLEASE NOTE: Association & Conference Group (ACG) is a virtual company which means no more commuting! ACG employees provide the environment (home office) while ACG provides the technology needed to be successful. Candidates must be located in the metro-DC region.
Telecommuting is allowed.
About Association & Conference Group
Association & Conference Group specializes in providing full-service association management to member-based professional and trade organizations.