The Payroll Coordinator is responsible for the administration of payroll, time and attendance and payroll tax issues. The Payroll Coordinator will perform other accounting duties as assigned.
Manage employee and time sheet data via Dayforce/Ceridian (active and recently terminated by setting deadlines, working with late filers and supervisors, and managing the time sheet data base.) Track, reconcile and process delayed timesheets in the next applicable pay period.
Review “Total Time type and Leave Without Pay” report on Dayforce/Ceridian prior to every pay period to ensure accuracy of timesheets. Make and/or facilitate appropriate errors/adjustments.
Prepares and processes PVA’s payroll through Ceridian database on a semi-monthly basis in accordance with the established payroll processing schedule.
Enter all changes to payroll through the Ceridian database. Prior to transmitting, runs an edit and reviews for accuracy and completeness.
Obtain and enter all Direct Deposit Forms, W-4 forms, etc.
Receive all garnishment orders (child support and unpaid bills), calculate the garnishment, communicate with effected employee and enter the garnishment onto Ceridian.
Distributes payroll checks and and related tax returns in a timely manner. Make sure that ACH payroll stubs are available on line to staff.
Manage employee password notification and data bases password systems (i.e., new hires, terms, supervisor changes) via Ceridian Self –Service and Dayforce/Ceridian.. Approve routed workflow requests via Ceridian Self-Service prior to running payroll.
Meets with the assigned Human Resources employee to review the payroll for accuracy prior to running each payroll.
Ensure proper documentation for all changes entered into payroll. Organize and update the Master change list for applicable pay period and provide to Controller in conjunction with trial payroll for review and approval.
Review reports from Ceridian for accuracy and verifies against semi-monthly and monthly spreadsheets. Provides reports to various PVA personal as required.
Reviews current sick/vacation leave balance report once a month for negative sick and/or vacation balances. Makes adjustments as necessary and communicates changes to employee.
Work with the other Staff Accountant-Cash to make sure Payroll and Payroll taxes are funded in the payroll account.
Send 401k contributions and loan repayment files to Fidelity and Banco Popular after each pay period via their employer websites in accordance with the due date schedule set by Accounting. Send Vaughan Chapter contributions when applicable.
Review tax rate schedules, tax filings and any tax notices and corresponds with the Ceridian Tax Service as necessary.
Review Dayforce/Ceridian reports on the second payperiod of the month for previous month’s overtime worked. Calculate overtime on spreadsheet for review and approval of Controller.
Calculate and record a variety of manual and express payroll checks (i.e, overtime, anniversary, special duty payment, bonus, etc.
Assist with Workman’s Comp, Accounting, and 401k audits.
Respond to and process all payroll-related inquiries (including written requests from federal and state agencies, garnishments, etc) the payroll service bureau and any other requests for information as necessary.
Maintain the payroll files and payroll data. Ensure that data is secure using appropriate established procedures.
Work with Finance Manager on all salary budget matters.
Prepares and enters journal entries (including integrations) for all cash receipts, payroll, ZBA transfers, returned checks, line of credits, loan payments.
Deposit checks & cash received from rent, NVLSP, & various donors mailed to the main office on a daily basis.
Provide invoices upon request.
Performs the following on a monthly basis:
Reconciliation of various balance sheet, income & expense accounts as assigned.
Electronic Fund Transfer from donors.
Prepare invoices on an as needed basis.
Prepares and enters journal entries required to adjust the financial accounts assigned.
Supports the outside audit staff with the preparation of schedules and any related work necessary in connection with the year-end audit.
Manage special projects as assigned by the CFO and or Corporate Controller.
Desired Skills, Abilities, Experience:
Minimum two years’ experience in accounting.
Undergraduate degree in Accounting or Finance.
Ability to work in a computerized accounting environment.
Proficient with spreadsheet and database software.
Good organizational, administrative, and human relations skills and the ability to handle confidential records with discretion.
Must be proficient in various programs available in Microsoft Office and Windows. Experience in Ceridian/Dayforce is strongly preferred.
PVA is an Equal Opportunity Employer.
About Paralyzed Veterans of America
The Paralyzed Veterans of America (PVA), a congressionally chartered veterans service organization founded in 1946, has developed a unique expertise on a wide variety of issues involving the special needs of our members—veterans of the armed forces who have experienced spinal cord injury or dysfunction. PVA utilizes that expertise to be the leading advocate for: Quality health care for our members; research and education addressing spinal cord injury and dysfunction; benefits available as a result of our members’ military service; civil rights and opportunities which maximize the independence of our members; promoting an accessible, barrier-free environment; and accessible design in architecture and construction industries.