The Associate Vice President (AVP) of Conferences and Exhibits is responsible for logistical planning, speaker and exhibit management of NACHC’s five major annual conferences, four Board of Director’s meetings, and 20 to 30 two-day, free-standing trainings yearly.
Conferences, exhibits and training programs are a key area for NACHC. Conferences, exhibits and training programs are also an important source of revenue for the association. Last year, the annual conferences accounted for 21% of the association’s revenue. These events also provide opportunities for health center staff and board members to gain information and knowledge about important areas of their own responsibilities in managing and governing health centers.
NACHC’s five principal conferences each year are as follows:
The Policy & Issues Forum (P&I) is always held in March in Washington, DC and focuses on legislative issues that impact community health centers and related programs. Contracts for this event are set through 2025. This event has committee meetings, educational workshops, a one-day exhibit, and allows the opportunity for NACHC members to go to the Hill to talk with their representatives. Full attendance including paid, comped, and exhibitor personnel ranges from 2500-3000. The EXPO has been sold out the past two years.
The Conference for Agricultural Worker Health is held in May and the location moves around the country. This meeting has a table top exhibit and full attendance ranges between 200-275. The tabletop exhibit has been sold out the past two years.
The Community Health Institute & EXPO (CHI) is where the organization’s Annual Business takes place. It is held in August and rotates east coast (Orlando), Chicago and West Coast (San Diego). This event has committee meetings, educational workshops, and a 2 ½ day Exhibit. Contracts for this rotation are set through 2024. This event is the largest exhibit for NACHC with over 150 exhibiting companies. The EXPO has been sold out the past three years. Full attendance ranges between 2500-3000.
The Financial, Operational Management/IT Conference (FOM/IT) is held in October and content is focused on those issues directly related to finances, operational management and IT issues directly effecting community health centers. There is a two-day exhibit, which has been sold out the past two years. Full attendance ranges between 800-900 attendees.
The PCA/HCCN conference is held in November after the election. This event is for State PCA and HCCN leaders, it is an opportunity to come together to discuss the current state of policies impacting community health centers. Attendance is between 250-300.
The Associate Vice President works with key senior NACHC staff across all Divisions to solicit and develop program content for NACHC’s conference education workshops.
The AVP works with the Finance and Administration Division in preparation of the budget for each conference and training, tracking revenue and expenses, making necessary financial adjustments.
The Associate Vice President is responsible for overall planning and management of meetings, conferences and exhibits, and where appropriate, should integrate new approaches to these events to keep them up to date, informative and interesting. The AVP is accountable for all profit and loss on the five NACHC conferences. This individual supervises a Deputy Director of Exhibits and Sponsorships, a Deputy Director of Meeting Logistics and Housing, and a Meeting Associate.
Other responsibilities include:
Manage, direct and supervise department’s personnel and resources.
Coach, train and develop departmental staff which may include areas of current and future budgeting, planning and resource allocation.
Create meetings that far exceed member’s expectations; innovate, apply technology effectively, assure advanced and improved programming, and provide unexpected improvements (live streaming). Continuously improving the quality and effectiveness of the conferences and exhibits.
Create and directs ongoing systems for monitoring, analyzing and reporting attendance statistics and trends, using that information to strengthen logistical aspects of the meetings. Develop and implements policies and procedures related to all conference and exhibit planning activities
Oversee design and production of all conference promotional information (web-based and printed materials) including registration and final programs, and exhibitor/advertising collateral materials.
Conducts research and recommend sites for all NACHC conferences and seminars, and negotiating rates/prices for services. Identifies, selects and negotiates all meeting sites and hotel contracts.
Serves as primary communications contact between the association and conference facility staff, including hotels and convention centers.
Hires and directs all service contractors.
Working with the CFO, develop, and recommend conference budgets for approval. Manage and monitor conference expenses and revenues against approved budgets.
Keeping abreast of meeting development trends and adapting and utilizing technology where appropriate to increase efficiencies, reduce association costs, and better address training needs of NACHC members
Conduct ongoing development, evaluation and recommendation of meeting related products and services.
The AVP also has responsibilities in assuring that logistic support for all of NACHC’s free-standing training seminars is provided. The program content for these programs is developed by NACHC program staff and external consultants.
THE IDEAL CANDIDATE
The ideal candidate is an experienced, knowledgeable meeting professional with experience working with a growth-oriented association. This candidate should possess the following professional qualifications and personal attributes:
Excellent leadership skills with the ability to motivate and involve others in the process of planning and achieving goals. Manage efforts of cross-functional teams, offering support and resources as needed.
Experience with business management in a customer service environment.
Well organized with experience developing meeting production/activity timelines
Ability to work well independently and also part of a team. Demonstrated experience working with volunteer leaders.
Strong awareness and commitment to meeting budget projections
Experience leading process change and developing programs from concept to implementation.
Ability to meet deadlines under pressure
Ability to work on multiple projects simultaneously.
Ten years’ senior management (with a minimum of five years in a non-profit) experience planning and directing meeting logistics in meetings, exhibits, marketing/promotion, plus hotel and vendor negotiations, and employee supervision.
Minimum of an undergraduate college degree. CMP preferred.
In depth knowledge of hotel, food/beverage and travel industries.
About National Association of Community Health Center
The National Association of Community Health Centers (NACHC) was founded in 1971 to “promote efficient, high quality, comprehensive health care that is accessible, culturally and linguistically competent, community directed, and patient centered for all.”What We DoNACHC:Serves as the leading national advocacy organization in support of community-based health centers and the expansion of health care access for the medically underserved and uninsured.Conducts research and analysis that informs both the public and private sectors about the work of health centers, their value to the American health care system and the overall health of the nation’s people and communities – both in terms of costs and health care outcomes.Provides training, leadership development and technical assistance to support and strengthen health center operations and governance.Develops alliances and partnerships with the public and private sectors to build stronger and healthier communities.NACHC also works closely with chartered State and Regional Primary Care Associations (PCAs) to fulfill their shared health care mission and support the growth and development of community-based health center programs.