Administrative, Clerical, Support, Meetings/Expositions/Events, Project Management/Program Development
4 Year Degree
Manages assigned projects, with primary emphasis on organization of program planning committees for North American and/or Asian events. The Manager serves a key role as the external liaison to the planning committee and internal liaison to PDA and is responsible for team management, program delivery, quality control, and evaluation. In this position, he/she would also work with staff to provide advanced information for the execution of logistics for events and the coordination of speakers.
Duties & Responsibilities
The Manger, Programs is responsible for:
Developing and managing assigned program timelines as they relate to North American and/or Asian events;
Reviewing and editing marketing materials for events;
Managing and coordinating correspondence with planning committees, presenters, poster presenters, and moderators, both pre- and post-event;
Managing program onsite, including speaker updates, working with onsite AV technician(s), and program committee requests;
Updating program content on the website;
Speaker management for assigned programs including, but not limited to: drafting and sending correspondence to presenters, capturing speaker deliverables (speaker agreement forms, photos, biographies, presentations, etc.), preparing presentation links for attendees, creating slide decks for display onsite;
With the VP, Programs & Meetings, manage the invitation of and correspondence with regulatory speakers as assigned;
Proofing and printing materials for distribution at events, e.g., program agendas, attendee lists, promotional flyers, etc.; and
Performing all other duties as assigned.
Bachelor’s Degree in a related field and 5-7 years equivalent experience or equivalent combination of education and experience. Experience working in Asia is highly desirable.
To perform the essential functions of this position and the job successfully, an individual should demonstrate the following competencies:
Problem solving—the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality;
Interpersonal skills—the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things;
Oral communication—the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills;
Written communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information;
Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently;
Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality;
Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events;
Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance; and
Safety and security—the individual observes safety and security procedures and uses equipment and materials properly.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Ability to take direction and accomplish tasks efficiently, on time and accurately;
Ability to prioritize work and organize work, in an office environment;
Ability to work independently with minimal guidance as well as within a team;
Ability to apply sound judgment and use discretion when dealing with sensitive information;
Excellent interpersonal, analytical, and communication (both written and oral) skills;
Ability to work in a team-oriented environment;
Excellent organizational skills;
Ability to travel periodically, with advance notice;
Ability to work outside of normal business hours and on weekends prior to and during events, with advance notice; and
Advanced knowledge of Microsoft Word, Excel, PowerPoint, Outlook.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to independently ascend and descend stairs;
Ability to independently reach, twist, and bend;
Ability to independently remain stationery for extended periods of time; and
Ability to independently lift up to 30 pounds when required by work assignment.
Additional Salary Information: PDA Offers an Impressive Benefits Package, including:
* Generous paid time off – 14 paid holidays, 12 sick days, 3 personal leave days, and 12 vacation days per year to start.
* An annual 401(k) retirement plan.
* A comprehensive individual and family healthcare plan (medical/dental/vision/prescription), PDA pays 100% of employee only coverage and 80% dependent coverage.
* Tuition Assistance
About Parenteral Drug Association (PDA)
The Parenteral Drug Association (PDA) is the leading global provider of science, technology and regulatory information and education for the pharmaceutical and biopharmaceutical community. Founded in 1946 as a nonprofit organization, PDA is committed to developing scientifically sound, practical technical information and resources to advance science and regulation through the expertise of its nearly 10,000 members worldwide.