| The Council for Advancement and Support of Education (CASE) is recruiting for a Coordinator. District Relations reporting to the Senior Manager, Volunteer Engagement. CASE is a global not-for-profit and membership association whose vision is to advance education to transform lives and society. Its mission is to inspire, challenge and equip communities of professionals to act effectively and with integrity to champion the success of their institutions. Advancing education in over 3,600 member institutions, CASE has 85,000 members in 82 countries. Broad and growing communities of professional practice gather under the global CASE umbrella. Currently these include advancement services, alumni relations, communications, fundraising, government relations, institutional leadership and marketing. Individual members are at all stages of their career and may be working in universities, schools, colleges, cultural organizations or other not-for-profits. CASE membership also includes many corporate partners. CASE uses the intellectual capital and professional talents of an army of volunteers to advance its work. Headquartered in Washington, DC, CASE works across all continents from its regional offices in London, Singapore and Mexico City. CASE works to achieve a seamless experience for all its stakeholders: particularly its members, volunteers and staff. Working together across time zones and borders, CASE staff in all offices seek to make the ambitious OneCASE aspiration a reality. POSITION PURPOSE This critical role on the Volunteer and Member Engagement team supports the vision of “OneCASE” by providing professional and administrative support to district volunteers in order to ensure consistently excellent member experience and the highest quality volunteer engagement. ESSENTIAL FUNCTIONS The core functions of this position include but are not limited to the following: Program/Project Management District Board Support - Work with district secretary to document and distribute meeting minutes and action items
- Prepare and distribute meeting materials
- Secure board meeting space and board member accommodations
- In collaboration with district volunteers and staff colleagues, coordinate meeting logistics
- Arrange and manage board conference calls
- Track board member contact information and demographics
- Support district volunteers in management of board member election process
- Assist committee chairs as needed
Communications Support - Work with district volunteers to ensure maintenance of website content
- Assist in crafting and distribution of member communications
- Collaborate with colleagues to maintain online communities, as appropriate
Conference Support - Maintain speaker management system in collaboration with district volunteers
- Support cross-divisional conference processes and timelines and provide on-site assistance, as needed
Small Workshop Support (non-annual conference) - Work with appropriate volunteer(s) to secure meeting facilities
- Create and maintain workshop product in Personify
Financial Support - Work with CASE accounting staff to provide support to district treasurers
- Assist with collection of annual audit materials
- Work with CASE accounting staff to process volunteer expense reimbursements
Awards Support - Provide additional support to district awards chairs
- Work with CASE Awards team to develop and maintain online district awards system
- Distribute entries to judges, as necessary
- Assist with distribution of award certificates and notifications
Other Support - Create database queries and reports in consultation with the Business Systems team
- Maintain district bylaws and operating guidelines/policies
- Work with appropriate volunteers and colleagues to maintain hard copy and electronic archival materials
- Assist with maintenance district volunteer list with key contact information, roles and terms
- Assist district chairs with preparation of annual membership meeting materials
- Handle routine correspondence and member inquiries
Fiscal Management/Budget Responsibilities/Judicious Use of Resources - Exercise fiscal responsibility in the utilization of all CASE resources.
Liaison Responsibilities - Collaborate with colleagues in other parts of the world to ensure the best sharing of ideas, expertise and knowledge.
- Exhibit appropriate service-orientation and works cooperatively and supportively with all volunteer groups with which this position is engaged.
Performs other duties and responsibilities as assigned by the Supervisor. | 
