Administrative, Clerical, Support, Meetings/Expositions/Events, Project Management/Program Development
The United States Bone and Joint Initiative (USBJI) is a multi-disciplinary organization targeting the impact of musculoskeletal conditions — bone and joint disorders. Improving the health of bones and joints to enable an active and healthy life is what the Initiative aims to do by advancing the understanding and treatment of those conditions through research, prevention and education.
We are seeking a Program Coordinator for our Young Investigator Initiative and public education programs. Both programs involve organizing meetings, one for professionals; the other for members of the public. The coordinator performs a variety of detailed duties requiring excellent written and oral communication, organizational skills, professionalism and discretion to ensure the programs are managed with efficiency and accuracy, as well as a high level of customer satisfaction. Meetings organization, the ability to manage multiple priorities and deadlines, and skill with common office applications and social media is required.
Young Investigator Initiative program: Independently coordinate the program and workshops. Responsibilities include working with Faculty and the Review Committee, online process for issuance of the call for nominations, selection of applicants and preparation of workshops, hotel negotiation and selection, offline workshop organization, maintenance of program outcomes measures, sponsor fulfillment, and typical other meeting/program planning and coordination functions. Track and ensure timely progress of program and keep Executive Director apprised.
Public Education programs: Independently coordinate the Experts in Arthritis, Fit to a T, PB&J programs. Responsibilities include: bookings/registrations for live community sessions, scheduling and securing of locations/presenters; issuance of announcements; materials inventory and shipping; maintenance of program metrics; coordination of program content development for online and live delivery; marketing of programs online and live sessions; sponsor fulfillment. Involve working with program Advisory Committees, member and partner organizations, host organizers of sessions, presenters; assisting in the process of content development and revision; keeping Executive Director/Society Coordinator apprised; typical other meeting/program planning and coordination functions.
Maintain program websites; proactively communicate program news and market program via social media; provide program details for USBJI newsletter and other communications.
Maintain program partner and member relationships. Assist in the identification of new program partners.
Maintain accurate and presentable records and reports on each program, including database, and program evaluations; establish and maintain efficient timeline for program, especially live sessions.
Comply with all safety policies and practices of the organization and all safety standards associated with this position. Perform all other job related duties as required or assigned.
Travel 3 to 5 days a year.
Required: High school diploma or equivalent plus two years or more of college.
Strong meeting/organizational skills. 3 to 5 years of experience in meeting/program coordination demonstrating progressive levels of responsibility reporting to management personnel.
Strong communication (both written and oral) and interpersonal skills. Skilled at using social media. Ability to draft correspondence and other complex documents with minimum direction.
Proficiency with Microsoft Office Professional applications, including Outlook, Word, Excel, and PowerPoint, as well as file management and treatment of images and scanning.
Desired: Undergraduate degree. Experience in an association or other not-for-profit organization.
Includes Paid Vacation, Health Insurance.
Interested candidates should forward a resume with cover letter and salary requirements to: United States Bone and Joint Initiative, NFP (USBJI), via email: firstname.lastname@example.org or via mail to USBJI, 9400 West Higgins Road, Suite 500, Rosemont, IL 60018.
About United States Bone and Joint Initiative, NFP
The United States Bone and Joint Initiative (USBJI) is a multi-disciplinary initiative targeting the care of people with musculoskeletal conditions— bone and joint disorders. Its focus is on improving your quality of life as well as advancing the understanding and treatment of those conditions through research, prevention and education. Part of the Global Alliance for Musculoskeletal Health, USBJI's mission is to advance musculoskeletal care through a number of programs, including public education and researcher funding.