Yourcooperative, supportive, “can do” nature reflects in each and everything you do. Your strategic mindset serves you well as a staff liaison to committees. You have the innate ability to work independently and responsibly, prioritize, exercise good, independent judgment and initiative and respond quickly to changing priorities. Your great capacity to think independently, proactively, critically, and creatively serve you and your team well. You are known for your results-driven ways and outstanding contributions.
If this sounds like you, read on!
Coordinate the development, implementation, and evaluation of the Society’s activities and programs according to key association management principles and ethics in order to maintain a healthy and viable organization. Coordinate a wide variety of detailed and complex project management activities, which are aligned with the Society’s initiatives and strategic plan. Serve as a liaison to committees as assigned.
Support the society’s mission and vision through assigned committees.
Provide staffing of assigned committees.
Review and evaluate activities on a regular basis; provide guidance and suggest actions as necessary.
Provide progress reports and evaluations.
Assist Director and leadership with agenda development, distribute agenda materials; assist with action items.
Develop and maintain effective communications and relations with leadership.
Coordinate, implement, and evaluate educational programming.
Assist the Director with venue and vendor contracts. Prepare specifications for hotels, audiovisual companies, tour operators, and other contractors as needed. Assist with the development of requests for proposals and prepare proposal comparison grids for Director’s review and decision.
Assist with the management of vendor relationships related to programming and events.
Schedule and participate in education committee conference calls and meetings.
Assist Education Committee/Education Committee Chair in developing scientific program content for the Societies’ educational programming; coordinate the abstract submission, grading process, and scientific awards process.
Serve as liaison to speakers. Coordinate communications with speakers regarding meeting logistics and expectations. Develop, collect, and record required paperwork, presentations, and handouts.
Coordinate the creation, production, and distribution of all meeting materials, including the print and electronic preliminary and final programs, within budget and timelines.
Coordinate on-site registration. Develop instructions for, and supervise, onsite temporary staff.
Coordinate packing, unpacking, and shipping.
Assist with the production of related promotional items.
Assist in the evaluation of programming, recommend new learning or environment formats to enhance the attendees’ experience, and implement as directed.
Maintain meeting records, such as registrations, speakers, etc., and meeting history data.
Produce, review, and reconcile reports and expenses, as directed.
Oversee processing of new member applications in accordance with the Bylaws and Policies & Procedures.
Advise applicant members or participants of acceptance status through appropriate communications.
Advise current members of status changes as appropriate.
Maintain membership and participant records.
Perform dues billing and follow-up, financial recordkeeping; issues appropriate reports.
Schedule and participate in membership committee conference calls and meetings.
Assist committee chair with reporting to the board.
Provide customer service to members. Receive and handle member inquiries.
Coordinate logistical and operational elements of The Hip Society’s Rothman-Ranawat Traveling Fellowship.
Serve as the staff liaison to the Fellowship & Mentorship Committee.
Process, distribute and collect applications for traveling fellows.
Maintain procedures, descriptions, announcements and notifications.
Coordinate travel arrangements for the traveling fellows.
Maintain statistical reports and history.
Schedule and participate in committee conference calls and meetings; support the committee chair with agenda development; draft committee minutes.
Work with leadership to implement deliverables on time and within budget.
Review and evaluate activities on a regular basis; ensure the committee is meeting objectives; provide guidance as necessary.
Assist with the development of communications to members, nonmember constituents, and to the public.
Maintain the societies’ Web sites in a timely and user-friendly format.
Draft correspondence as necessary.
Contribute content to societies’ e-newsletters.
Conduct other duties as needed or assigned.
Provide administrative support to Society Director, including receiving and routing correspondence, screening telephone calls. Prepare and send correspondence.
Prepare confidential and special reports as directed.
Establish and maintain files.
Develop timelines, procedures, and schedules for projects as assigned.
Provide administrative coordination as requested to facilitate department projects and activities.
Perform all other job-related duties as required or assigned.
Approximately 15-20 days
Undergraduate degree or equivalent work experience.
At least two years of association management experience.
Proficiency in Microsoft Office.
Ability to establish and maintain effective work relationships and strong rapport with Societies’ leadership.
Excellent member service mentality and delivery; effective verbal and written communications; strong organization and interpersonal skills.
Attention to detail is paramount.
Ability to think independently, proactively, critically, and creatively, and to be a results-driven highly contributing team member.
Demonstrate interest in, and ability to learn new skills.
Ability to view specific tasks not as isolated projects but as part of a larger picture, and to think through the necessary steps for successful implementation.
Must excel in a fast-paced, deadline-driven, team-oriented environment.
Cooperative, flexible, supportive, and “can do” attitude is crucial to success.
This person must be a self-driven, critical thinker and contributor and be able to work independently, as well as in a team.
Must be accountable for work results.
Must exercise discretion and diplomacy, and have integrity and credibility with leaders, members, vendors, and staff.
Experience with Personify and WordPress.
If this describes YOU, please apply by sharing the following:
-Clearly communicate why you are the ideal candidate for this role, providing specific examples and experiences as proof points.
-Attach your resume, cover letter and any additional materials that support your application
Internal Number: HR/SCHK
About American Academy of Orthopaedic Surgeons
The American Academy of Orthopaedic Surgeons
Founded in 1933, the Academy is the preeminent provider of musculoskeletal education to orthopaedic surgeons and others in the world. Its continuing medical education activities include a world-renowned Annual Meeting, multiple CME courses held around the country and at the Orthopaedic Learning Center, and various medical and scientific publications and electronic media materials.
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Wisconsin Society of Association Executives
22 N Carroll St., Ste 300
Phone: (608) 310-7850
Fax: (608) 251-5941
Wisconsin Society of Association Executives