Job Description

The Executive Assistant serves to assist in the implementation of programs and goal for

the Administration Department the President/CEO.

(Exempt Employee: Reports to the CEO.)

General duties include but are not limited to:

• Researches, prioritizes and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral or response.
• Complete a broad variety of administrative tasks including: managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed itineraries and agendas; provides clerical, administrative, and substantive support with a focus on office management and membership.
• Perform administrative functions including, but not limited to, initiating and preparing memos and other correspondence, making photocopies, sending faxes, preparing mailings, and other activities as requested.
• Assist all administrative committee and director’s meetings, including meeting notices, agendas and materials.
• Responsible for ordering various Association Awards.
• Responsible for maintaining committee and leadership records in national database.
• Responsible for correspondence to local associations, directories, etc.
• Provide back-up assistance for front desk.
• Provides a bridge for smooth communication between executive office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely with CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows?through on projects to successful completion, often with deadline pressures.
• Maintains discretion and confidentiality in relationships with all board members.
• Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
• Greets office visitors with a smile and friendly confidence.
• Open and distribute incoming mail and special deliveries.
• Assists Finance Director with projects in Quickbooks.
• Organization and maintenance of files and documents, and keep common areas clean.
• Database Management: Assist with updates and postings in the Ramco database.
• Provides support to the Finance Director or others as assigned.
• Performs other duties as assigned by the President/CEO