Do you have 2-3 years’ experience planning or supporting professional conferences and meetings and the desire to join a top-notch team of meetings professionals working on meetings of 5-5000 attendees? Are you interested in making an impact on the careers of people working to protect worker health? Do you have excellent Word, Excel and PowerPoint skills, as well as great organizational skills and attention to detail?
You will support the department’s programs and events by preparing correspondence, marketing and informational documents, invitation letters, thank you letters and various communications to speakers, participants and vendors. You will organize meetings and prepare meeting materials. You will be adept at creating mailings, spreadsheets, checklists, PowerPoint templates, and presentations. You will use your excellent communication skills to respond to email, telephone, mail, and fax inquiries in a professional, courteous and customer-centric manner. You will use your content development and editing skills to ensure high-quality, accurate event programs, and you will post information about conferences and meetings on the websites. You will create organizational systems including project calendars of tasks and assignments and shared references/resources for the meetings team. You will create common meeting planning documents such as hotel and vendor RFPs, summarizing bids that are received, and event specifications books. Regular reporting on meetings statistics and metrics on a weekly, bi-weekly and/or monthly basis will be your responsibility. Supporting off-site meetings and conferences will include packing and shipping materials and supplies.
You should have 2-3 years’ experience planning or supporting professional or corporate meetings, conferences and/or events. You should have a team-player mentality, exceptional interpersonal and communication skills, professional phone and e-mail manner, excellent customer service skills and attitude, and exemplary organizational skills and attention to detail. Editing and proofreading skills plus excellent Microsoft Office skills including advanced skills in Word such as merging lists to create letters and labels and creating/formatting document templates and intermediate to advanced skills in Excel are required. A bachelor’s degree, plus 2-3 years’ related experience and/or training, or equivalent combination of education and experience is needed.
Additional Salary Information: Pay commensurate with experience.
About American Industrial Hygiene Association
AIHA is a forward-thinking 501(c)(6) professional society headquartered in Falls Church, VA. We employ 50 staff, operate a $16m operating budget, manage two 501(c)(3) and three LLCs, and represent the interests of nearly 8,500 individual occupational and environmental health and safety professionals.