Director of Fellowships and Research Opportunities
American Society for Engineering Education
January 9, 2018
Full Time - Experienced
4 Year Degree
Directs ASEE’s Department of Fellowships and Research Opportunities. Provides executive management and oversight of all ASEE science and engineering education research and fellowship programs funded from outside sources (primarily Federal and private foundations). Oversees department administrative and financial management of ASEE’s contracts and grants including program promotion, application processing and helpdesk support, hard-copy transcript processing, panel review activities, award and selection process, payment of all participant support costs, and all data reporting requirements. Directs and oversees team of program managers and grants/contracts accountant to carry out administrative and financial support activities for programs supporting graduate students, postdoctoral researchers, and faculty members.
Essential Duties / Responsibilities:
Collaborate with Director of Business Development to identify, develop, and pursue new grant/contract opportunities
Oversee contract management and execution of contract deliverables
Ensure compliance by supervised programs of all FRO contract/grant requirements.
Prepare an annual certification to the Risk Management Committee, to be submitted by the executive director on or before April 1 along with other required certifications, that all supervised programs are in compliance with their contract/grant requirements or for those that are not in compliance, indicate what has prevented such compliance and what steps will be taken to get into compliance.
Oversee program staff to carry out all contract/grant tasks including the ASEE security officer and (in collaboration with the Chief Financial Officer (or Controller) any project accountants
Oversee FRO and component activity budget development
Serves as a primary programmatic point of contact for government program and contract officials
In concert with the Director of Sponsored Program and Compliance maintain cognizance of, review, and communicate award expiration dates, altered timeframes, milestones, and major changes in budgets to appropriate staff (Program, Finance, etc.)
Oversee all aspects of grant and contract finances and grant and contract accounting
Review all monthly financial reports prepared by the Grants Accountant for contracts and grants that include budget versus actuals and forecast for the Program Team’s review.
Review and approve all billings/invoices prepared by the Grants Accountant before being sent to the government
Review contracts and grants reports and communications with granting agencies and the Program Team for accuracy and compliance prior to submission.
Communicate professionally and in a timely fashion with granting agencies to ensure effective contracts and grants management and advancement of program implementation.
Regularly monitor and provide pre-approval (for concurrence by the Controller) of documentation of contracts and grants expenditures for all funded activity to ensure compliance with federal regulations and specific terms and conditions of multiple grant awards.
Closely monitor contracts and grants expenditures against the contract/grant obligations to ensure ASEE is within agreed upon ceiling/contract obligation.
In concert with the Director of Sponsored Programs and Compliance, maintain ASEE compliance on a number of federal contracts and grants; this demands close collaboration with program and accounting staff to ensure proper timekeeping, and array of program reporting requirements.
Review, direct, and pre-approve (for concurrence by the Controller) all accounting entries (transactions and journals) related to contracts and grants.
Assist Chief Financial Officer and Controller with month end financial close, year-end financial audit schedules, materials and reconciliations for FRO grants and contracts
Prepare Incurred cost submissions (current and catch up)
Prepare monthly grant and Contract reconciliations and close outs with funding agencies
Back up CFO as primary DCAA contact
Supervisory Duties :
Supervises all staff within the Fellowships and Research Opportunities Department including Grants and Contracts Senior Accountant
Essential Education / Experience:
BS or BA degree in Accounting, Business, or Finance
5-10 years of progressive experience in federal grants and contracts management and extensive knowledge of Unified Guidance, USG regulations, such as, FAR, DFAR, OMB Circulars A-110, A122 and 133.
At least 10 years of related work experience including financial management, program development project management and budget management experience
Experience with the preparation of the incurred cost submissions
Experience with various government reporting requirements (i.e. CMRA, ISRS, ESRS, etc.)
Founded in 1893, the American Society for Engineering Education is a nonprofit organization of individuals and institutions committed to furthering education in engineering and engineering technology. It accomplishes this mission bypromoting excellence in instruction, research, public service, and practice;exercising worldwide leadership;fostering the technological education of society; andprovidi...ng quality products and services to members.In pursuit of academic excellence, ASEE develops policies and programs that enhance professional opportunities for engineering faculty members, and promotes activities that support increased student enrollments in engineering and engineering technology colleges and universities. Strong communication and collaboration with national and international organizations further advances ASEE's mission.ASEE also fulfills its mission by providing a valuable communication link among corporations, government agencies, and educational institutions. ASEE's 12,000+ members include deans, department heads, faculty members, students, and government and industry representatives who hail from all disciplines of engineering and engineering technology. ASEE’s organizational membership is composed of 400 engineering and engineering technology colleges and affiliates, more than 50 corporations, and numerous government agencies and professional associations. ASEE directs many of its efforts at providing for open and ongoing dialogues among these groups.