The Association Executive serves as part of a team who manage multiple client associations. This individual is assigned to represent the interest of contracted associations within the Shared Services Staffing division, which includes the management of staff and activities of those associations, ensuring client satisfaction. The Association Executive supports the division in assuring the smooth operation of the department and its staff, and supports PAMED in fostering a cooperative working relationship with association clients.
This position reports to the Executive Director of Specialty Society Management Services.
Extensive participation in PAMED activities and initiatives, attend PAMED meetings, develop an understanding of the issues that impact the organization, articulate these issues and PAMED’s position/activities, engage in two-way communications between PAMED and medical clients and encourage participation in State Society initiatives.
Support and implement departmental and society-wide policies and procedures.
Assist in assuring that the department is operating in the most fiscally responsible manner, i.e., minimizing costs and maximizing productivity.
Manage client finances, prepare budget, monitor income/expenses, apprise Board on budget abnormalities and recommend possible solutions.
Advise the President of each client organization on items for board consideration, draft agenda and prepare materials for board meetings, attend and contribute as necessary to board discussions, prepare minutes.
Coordinate activities of committees, develop agenda, minutes, etc.
Develop organizational communications, including correspondence, newsletters, brochures, media releases, website, policy statements, etc.
Supervise Assistant Executives, Meeting Managers and Member Service Specialists assigned to provide administrative services to each client, meet on a regular basis to ensure coordination of activities and promote short and long-range planning.
Direct all membership functions, including development of membership recruitment campaigns, maintenance of membership database, processing of membership applications, dues billing and collection, production of membership certificates and membership directories, etc.
Direct all meetings of the organization (i.e., clinical meetings which may be several days in length, trade shows and exhibits, seminars, social functions) including planning, promotion, fund raising, continuing education credits, and on-site supervision.
Develop an understanding of legislative and regulatory issues which impact the client association, explain and communicate these issues to leaders and members, coordinate response to proposed legislation/regulations, work with lobbyist and/or political action committee.
Create strategies to implement new projects/activities approved by each organization, apprise Board of budget implications, including staff time.
Identify process improvements within the department which will result in better service to client organizations and make recommendations to the Executive Director.
Represent client organizations at meeting of affiliated organizations, including national or local chapters, coalitions, state agencies, etc.
Document all organizational processes and policies, maintain all organizational records, supplies, files, and permanent archives.
Assure that the department is meeting the needs of all existing and new client organizations, assisting other department staff as necessary.
Work cooperatively with other Association Executives to coordinate workloads and schedules of meeting managers and secretaries, ensure that all department staff are assisting each other as required, and resolve any conflicts which may arise between staff.
Identify potential conflict situations between client associations and SSMS (either contract-related or issue-related), work with SSMS Executive Director to manage situations, foster a cooperative working relationship
Bachelor’s Degree with 5 years of experience as an Association Executive, CAE preferred.
Be able to prioritize and coordinate multiple projects
Maintain a high standard of diplomacy/professionalism in stressful situations
Strong financial and supervisory skills
Possess excellent verbal/presentation, writing, and customer service skills
Proficient in Microsoft Word, Excel and Outlook
Valid driver’s license
Physical abilities required include speech, sight, hearing, mobility, driving, lifting up to 50 lbs.
This position includes a high incidence of after-hours and weekend meetings, and periodic travel. Overtime and travel tends to be heavier in the Spring and Fall.
Fill out an application online at www.pamedsoc.org/jobs.
Additional Salary Information: This is a Full Time, Exempt, Monday through Friday position. A comprehensive salary and benefits package is offered. If interested in this position, please complete the application at www.pamedsoc.org/jobs. Be sure to include your cover letter with salary requirement and resume. E.O.E.
We are a non-profit statewide professional association providing representation and advocacy for physicians. We have 73 employees. We offer a competitive salary and benefits package including health, dental, vision, and voluntary life; 401(k) with 5% match and 5% profit-sharing; disability and life insurance; 11 paid holdiays; PTO and sick leave. These are just some of our many company benefits....
Our Specialty Society Management Services (SSMS) Department within PAMED assists 30 clients in managing day-to-day operations cost effectively which allows Leadership and key decision makers to focus on the big picture, such as member value and strategic direction.
We offer a complete package of professional services — executive advice, fiscal management, administrative support, meeting management, member recruitment and retention, marketing and communications, as well as website and technology support.
Each client benefits from the expertise of a dedicated staff team comprised of an executive director, meeting manager, assistant executive, and member service specialist.
SSMS has a 50 year service history managing medical associations.