The American Society of Bioethics and Humanities (ASBH), one of Association Management Center's clients, is looking for a dynamic individual to join their team as an Operations Coordinator.
As an Operations Coordinator you will:
Ensure assigned committee and board responsibilities are executed in a professional and timely manner.
Communicate with board and committee members and speakers about travel arrangements and policy. Coordinate with meetings staff to ensure that appropriate hotel arrangements are made. Process request for reimbursement according to policy.
Draft board and committee minutes, track action items and routine board communications
Administer annual nominations and elections and awards processes.
Work with other committees and task forces as assigned to develop recommendations and bring them forward to the BOD.
Coordinate conference calls and meetings (including setting up calls, preparing agendas, handouts, lists, minutes, etc. for meetings).
Administer the educational components of the annual meeting including the call for proposals, communications with speakers, continuing education accreditation, and on-site support as requested.
Prepare and ensure the accuracy of annual meeting publications and applications.
Travel to education conferences (as needed) to support board and educational activities.
Generate, track, and analyze monthly reports on membership and marketing activities
Create all marketing materials (eblasts, advertisements, updates to the web and social media sites, etc.).
Update website as needed and generate monthly Google analytics reports on key website areas.
Participate in developing annual operating budgets by inputting expense and revenue information into budget.
Process weekly accounts payable, expense reports, invoices, and credits cards, assigning them to appropriate budget items and identifying and investigating issues.
Develop reports and proposals in collaboration with other staff and volunteers for board consideration.
Contribute to the general administrative operations requiring project management and various record keeping responsibilities.
Help ensure the overall timely and smooth execution of administrative activities and events by maintaining a thorough and accurate operations calendar.
Monitor, revise and maintain records of existing and newly developed policies and procedures.
Develop and maintain expertise on all electronic applications used by ASBH. Advise volunteers and team members on their use, as appropriate. Be the focal point with vendors to identify and address any functional or stability issues. Research new tools and assess their suitability for ASBH, as needed.
Help promote ASBH’s image through accurate and quality communications with members, volunteers, and other constituents. Identify and write routine content and announcements for publications. Respond to written and telephone inquiries.
Serve as staff liaison to extended client team (e.g., Meetings, CMS, Finance, PRD, I/T, MSG).
Handle all AMC projects that are the responsibility of the client team and other duties as assigned.
The ideal candidate will have the following requirements and demonstrated experience:
3-5 years of project and/or management experience, association management experience preferred.
Good judgment, with the ability to bring the right people into key communication loops at important junctures in the project, as well as the decision-making process.
Detail oriented and accurate.
Demonstrated ability to organize and manage multiple projects/priorities.
Ability to think ahead and plan.
Excellent interpersonal and communication skills.
Professionalism: Good judgment, ability to interact with all levels of staff and vendors, appropriate demeanor and appearance, confidence.
Customer service attitude and skills: Team player attitude, commitment, patience, enthusiasm, creativity, listening, comprehension, initiative, cooperation, attention to detail, resourcefulness.
Proficient in Microsoft Office Suite, database and project management software.
Ability to travel out of state and overnight.
Commitment to company values.
Qualified candidates can send resumes and salary requirements to firstname.lastname@example.org
Association Management Center (AMC) is committed to helping associations. This commitment is realized through collaboration, strategic leadership, and providing the tools needed to foster growth.
AMC, owned and operated by the Engle family since 1974, and has built a reputation for providing high-quality strategic association leadership with the utmost integrity and for helping client partners... Achieve What You Believe. AMC has been voted one of the best places to work in Illinois for several years. AMC, located a short walk from the Cumberland Blue Line stop, includes a staff of more than 225 professionals working with 32 national and international organizations.